Purchasing (Goods and Services)

All purchases of goods and services, unless purchased using a departmental credit card, should be accompanied by a purchase order (PO)**. Please ensure that once quotes are received and/or, an order is placed, that you fill the relevant form to request a purchase order. This is a University finance requirement and may result in invoices being rejected and returned in future, if no purchase order exists.

Provided that the request is less or equivalent to 5K in GBP, you can request a PO to Environment or  SEIY by filling the PO requests form:

• Environment use this PO request Form
• SEIY use this PO request Form

- Make sure to have all the information on hand to fill the request 

Please ensure you provide as much information as possible to ensure that your request is processed as efficiently as possible. Once the requisition has been approved and the PO number has been created, this will be sent to you via email.  

It's very important to make the supplier aware and to have the PO number printed on the Invoice.

For the Environment Staff and PhD's: 

• For non-lab equipment,  please fill in this PO request form. Rebecca Reid Rodrigues is currently looking after these requests for the time being. You will need to fill in this request form before committing to a purchase. 
• For lab equipment, lab consumables and lab chemicals, please continue to go via the lab technicians (environment-technicians@york.ac.uk).
• For IT equipment, please email Mark Tolley (mark.tolley@york.ac.uk) and Dave Hay (dave.hay@york.ac.uk). 
• For Amazon orders, please fill in this Amazon order request form and the buyer's team will place it for you 

For SEI-Y Staff and PhD's

• For IT e non-IT equipment, please fill this form
• For Amazon orders, please fill in this Amazon order request form and the buyer's team will place it for you 

**Coaches need to have PO's raised before the service take place

If you required more info please go to Finance Tip Of the Week related to Purchase orders.