Applications Dashboard - Guidance Notes
- Former user (Deleted)
- Katie Conroy
This user guide is for academic and support staff who are involved in making decisions about a department’s direction and therefore have access to the application dashboard.
The Applications Dashboard replaces the weekly UG and PG application statistics snapshot. The information displayed by the application dashboard is updated nightly.
Assumed knowledge
Please note that within the reports, a ‘blank’ signifies zero, rather than an absence of information.
Related documentsinformation things side by side
Please contact your Faculty Marketing Manager for access to your departmental overview document and marketing plan.
With this report you will be able to:
- View the department’s current position (UG, PG and IPC applications and offers) and compare it to previous years
- Compare current and historic number for programmes within an admissions entity
- Analyse the data using different dimensions
Please note that in Tableau, you can only open one tab from one application at a time. If you need to compare data in different side by side, simply open up multiple versions of the dashboard (you can do this by right-clicking on your browser tab and selecting "duplicate").
How to use the filters
Filter | Watch out for |
Faculty
| Faculty is preselected, based on admissions entity selected on dashboard homepage. |
Admissions entity | IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. |
Programme | Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. |
Applicant category
| Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like. Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target. HCI = Home Channel Islands. |
Mode of study
| |
Application cycle type
| Defaults to ‘all’. |
Admission route
| Main scheme - describes any application that comes in before UCAS Extra starts. RPA - a ‘record of prior acceptance’ describes students haven’t applied via UCAS. We notify UCAS and the student immediately shows as UF on our systems. |
Application source
| |
Split by Home/Overseas Yes No | |
Select data currency Current position End of cycle position Position as of date | |
Choose snapshot date | |
Show faculty | |
Show Admissions Entity | |
Show programme | |
Academic year of entry |
Remember to check the text summary of the filters you have selected.
How to use the filters
Filter | Watch out for |
Applicant category
| Please note that you will need to combine H and E to see where you are placed in relation to your PGTH and PGRH target. |
Mode of study
| Default excludes visiting students. |
Faculty
| Faculty preselected, based on admissions entity selected on dashboard homepage. |
Admissions entity | IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. |
Programme | |
Application cycle type
| Note that postgraduates can’t make a deferred application but we can defer them after they apply. |
Admission route
| Please note that Clearing, Adjustment and RPA show as admissions routes here because of PGCE and MA Social Work. Default is Main Scheme. |
Application source
| |
Split by Home/Overseas Yes No | |
Select data currency Current position End of cycle position Position as of date | |
Choose snapshot date | |
Show faculty | |
Show admissions entity | |
Show programme | |
Academic year of entry |
Remember to check the summary of the filters you have selected (text and screenshot)
What does the default view show?
Remember to select IPC as the admissions entity on the dashboard home page to view this tab.
The default view shows progression (i.e. those who came from an IPC route.
Please note that English language pre sessionals are on the UG (tab 1a) and PG (tab 1a) tabs as York, rather than Kaplan handle the admissions for these courses.
How to use the filters
Filter | Watch out for |
Faculty
| |
Admissions entity | |
Programme | |
Level of study
| |
Applicant category
| |
Mode of study
| |
Application cycle type
| |
Application source
| |
Admission route
| |
Split by Home/Overseas
| |
Select data currency Current position End of cycle position Position as of date | |
Choose snapshot date | |
Show faculty | |
Show department | |
Show programme | |
Academic year of entry |
Remember to check the summary of the filters you have selected (text and screenshot)
How to use the filters
Filter | Watch out for |
Admissions entity | |
Programme | Select multiple programmes to compare. |
Change date window | Select the length of period |
Stage
|
Please note that some elements (line chart, year-on-year summary and comparison summary box) are new.
How to use the filters
Filter | Watch out for |
Faculty | |
Admissions entity | |
Programme | |
Show admissions entity | |
Show programme
| |
Mode of study
| Visiting excluded from default option. |
Academic year of entry | |
Applicant category
| HCI - Home Channel Islands. |
Application cycle type
| |
Display version
| |
Choose measure Line measure
| NB select this dropdown in the middle of the page. Registered year 0 refers to students coming in on an extended degree or foundation course. |
Remember to check the summary of the filters you have selected (text and screenshot)
Nov 2019 - major version release 2.0
Key changes:
- Improvement to underlying data set
- Minor aesthetic improvements to conform to BIU design standards