Application Completed Cycles - Guidance Notes
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This page explains how to use the Application Completed Cycles tool, which contains comparison data and trend lines for various fields over the last 4 completed cycles (currently 2016/7 to 2019/0)
The Application Completed Cycles tool forms part of the Application Dashboard suite of Tableau workbooks.
Both this workbook - and the underlying data set - have been redeveloped in 2019 for the new cycle (2020/21 entry year).
Besides some cosmetic improvements, the workbook has changed little but some underlying data definitions have been adjusted with the result that previously reported figures may now be presented differently - and more accurately.
Details of the changes made can be found below.
The Application Completed Cycles workbook contains summary (aggregated) data about applications, offers, acceptances and registrations along with numerous rate calculation comparing the various metrics.
It's purpose is to allow a like-for-like comparison of end of cycle data between completed cycles to evaluate trends between them.
The workbook contains six main tabs:
UG: This tab displays, in both graph and table format, numerous data items relating to UG applications over the last 4 completed cycles. The full list of data items can be found below.
UG Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.
PGT: This tab displays, in both graph and table format, numerous data items relating to PGT applications over the last 4 completed cycles. The full list of data items can be found below.
PGT Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.
PGR: This tab displays, in both graph and table format, numerous data items relating to PGR applications over the last 4 completed cycles. The full list of data items can be found below.
PGR Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.
All tabs work basically the same way and, where applicable, filter options selected in one tab are retained in the other.
Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show under UG and PG tabs.
The workbook is updated weekly (each Monday) in line with the other workbooks of the Application Dashboard suite however the data is not expected to change except for once a year when the cycle rolls forward.
For example the workbook would expect to show the 2016/7 to 2019/0 cycles until the completion of the 2020/1 cycle when it will move to display the 2017/8 to 2020/1 cycles.
How to use the Data Filters and Display Options
Filter | Watch out for |
Faculty Name
| Faculty is preselected, based on admissions entity selected on dashboard homepage. |
Admissions entity | IPC doesn’t feature in the admissions entity list. |
Programme | Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. |
Applicant category
| Defaults to all Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like. Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target. HCI = Home Channel Islands. |
Mode of study
| Defaults to Full-time and Part-time |
App [Application] cycle type
| Defaults to ‘all’. |
Application source
| Defaults to "KICL" and "York" |
Show Department?
| Allows you to display the data for the table visualization split by Admission Entity / Department. Defaults to "No" |
Split by Programme
| Allows you to display the data for the table visualization split by Programme. Defaults to "No" |
Home Overseas Flag
| Allows you to change the data displayed on all parts of the dashboard to show only Home Students, Only Overseas students or all students. Defaults to "All" |
Display View
| Allows you to select whether you wish to view the data presented as a chart, a table or both |
Choose Measure
| Allows you to select the measure you wish to appear on the Y-Axis of the chart visualization. Defaults to "Applications" |
Remember to check the text summary of the filters you have selected.
7 Oct 2019 - major version release 2.0
Key changes:
- Improvement to underlying data set
- Minor aesthetic improvements to conform to BIU design standards
- Minor update to definitions (see details above)