Overseas travel risk assessment procedure
- Dave Hay
Table of Contents
- 1 Table of Contents
- 1.1 Introduction
- 1.2 Overview
- 1.3 Travel log - mandatory for all travellers to all overseas destinations
- 1.4 Travel Insurance Documents - mandatory for all travellers to overseas destinations
- 1.5 Sources of risk level Information
- 1.5.1 Registration with Solace Secure
- 1.5.2 FCDO guidance
- 1.6 Low Risk Travel - allow 1 week for this
- 1.7 Medium Risk Travel - allow 1 week for this
- 1.7.1 Staff and Students
- 1.8 High Risk Travel - allow 4 weeks for this
- 1.8.1 Staff and Students
- 1.9 Severe Risk Travel - allow 70 days for this
- 1.9.1 All Travellers
- 1.9.2 Notes
- 1.10 Emergency Procedures
- 1.10.1 All travellers
- 1.11 Full list of referenced links and resources
Introduction
All members of the University, staff and students alike, must follow the procedures below in order to obtain insurance cover for travel.
These processes are new and were introduced in Autumn 2024.
Please see below for more details of when travel risk assessments are required, the overall process and lead times for approval as these can be as long as 10 weeks.
Overview
A flowchart is available giving a visual outline of the travel risk assessment process
Travel log - mandatory for all travellers to all overseas destinations
All members of staff and students who are travelling overseas for business, teaching or research business must first of all complete a travel log. This is required to track travel details, hotels, locations, dates and times and emergency contacts and is a prerequisite for all overseas travel.
Travel Insurance Documents - mandatory for all travellers to overseas destinations
Sources of risk level Information
Low Risk Travel - allow 1 week for this
Medium Risk Travel - allow 1 week for this
High Risk Travel - allow 4 weeks for this
Severe Risk Travel - allow 70 days for this
Emergency Procedures
Full list of referenced links and resources
Review the University’s Insurance Webpage
Read the FCDO travel advice for your destination (required to complete the TRA form and
travel log)Read Solace Global Assistance for Information on the risks and potential controls for your
destination (required to complete the TRA form and travel log)Complete the Travel Log
Complete the University’s Travel Risk Assessment Form
Download or print (if applicable) all relevant travel documents e.g. Summary of Travel
Insurance cover and emergency contact numbers from the University’s Insurance webpage,
copy of your passport, your travel bookings?Download SafeZone app and ensure you have registered on the app before travelling.
Are you familiar with the University’s Emergency Procedure for overseas travel Overseas
EmergenciesHave an Emergency Escape Plan (for high risk destinations only)