For managers: processing your employee as a leaver

Fixed-term contracts coming to an end

You should monitor your employees' fixed-term contract / fixed-term funding end dates, and communicate any funding extensions or changes of contract to Lucy at environment-hr@york.ac.uk. Please see our Changes to contract pages for further information.

Lucy also monitors fixed-term contracts and will email you around six months ahead of an end date to see if there are any changes to be made.

Please keep communicating with your member of staff so that they understand what is happening, as it can be a stressful time as they approach the end of their contract. If they need further support, you can refer to the Health and wellbeing wiki page.

Resignation

If your employee notifies you of their resignation, you should:

check their notice period (see terms and conditions of employment) and agree an end date according to this
inform Roland at environment-hod@york.ac.uk and Lucy at environment-hr@york.ac.uk if your employee hasn't already
check they have taken the right amount of leave - if they haven't yet, organise for them to take this before their end date

Lucy will process the leavers form. You will receive the HR ticket email; you should then go through the leavers checklist document with your employee.

Retirement

Please see the Retirement policy and Flexible retirement pages.

Environment & Geography

For managers: processing your employee as a leaver

Analytics

The HR leavers policy

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