Sickness absence

IF YOU ARE SICK

You are contractually obligated to inform your line manager of your sickness absence.

If you are emailing in, please CC Lucy at environment-hr@york.ac.uk.

1. Inform your line manager that you are unable to come into work.*
2. Explain the reason for your absence and when you expect to return to work.
3. If your absence is for eight or more calendar days you must see a doctor to get a Statement of Fitness for Work (Fit Note) which you should send to environment-hr@york.ac.uk.
4. Any absence further than the date of your Fit Note will require another Fit Note.
5. Attend a return to work discussion with your line manager when you return to work.

* You should agree in advance with your LM their preference for reporting sickness i.e. phone call, email or text message

IF YOUR EMPLOYEE IS SICK

Please inform Lucy at environment-hr@york.ac.uk of your employee's sickness absence asap.

You will need to hold a 'return to work' discussion (on this form) when they return from sick leave.

1. If your employee hasn’t already done so, inform Lucy (environment-hr@york.ac.uk) of your employee’s absence straight away, either by a sickness absence form or by email.
2. Forward any Fit Notes and any updates/further information to Lucy.
3. Agree with your employee when you will be in contact, especially for a longer term absence.
4. Hold a return to work discussion when your employee returns.
5. The discussion should be documented using the Return to Work form.
6. Email completed form to environment-hr@york.ac.uk and Line Manager to keep a copy on Employee file. 
7. If there is a phased return to work, inform Lucy and keep her updated with any changes.