WAM Time Allocations

The WAM uses hours as the unit of measurement. These are approximate and timings are indicative, but should give a broad indication of the time commitment expected for different roles and tasks. These are spread across a full year, and there will be peaks and troughs in workload.

If you wish to provide feedback about specific time allocations, please contact our HR officer at environment-hr@york.ac.uk or the Head of Department at environment-hod@york.ac.uk,

The 'source of information' column indicates how we go about collecting this information - please check this before you query any discrepancies in your allocated workload as in some cases there might be multiple ways of calculating an allowance and we will have sought out the best balance between precision and the amount of work required to collect the data. We do sense-check the data from these sources but please let us know if something looks very wrong!

Teaching

Activity	Allowance	Source of information

Activity	Allowance	Source of information
Contact time - lectures, seminars, labs, one-day field trips etc	2 hours per hour of contact time	Timetable request for coming year
Contact time - week-long field course	84 hours	Timetable request for coming year
Convening	15 hours per 10 credits 5 additional hours for 1st-year modules to reflect GTA supervision	Module catalogue
Additional allowance for 2020/21 only Time taken to translate teaching to online learning due to Covid-19	30 minutes per hour of contact & convening time (shown on the Misc tab)	Timetable request for coming year
New module development allowance	100 hours	n/a
Delivering a new module for the first time	50 hours (if teaching the whole module)	n/a

Assessment

Activity	Allowance	Source of information

Activity

Allowance

Source of information

All assessment marking - 2020/21

45 minutes per student, per assessment

Schedule of Assessment from the current year, adjusted for any changes to teaching on the module for the coming year

All assessment marking - 2021/22 onwards

45 minutes per student, per 10 credits

Note: this will be capped at 45 minutes per student, per assessment

Schedule of Assessment from the current year, adjusted for any changes to teaching on the module for the coming year

Research & Scholarship

Activity	Allowance	Source of information

Activity	Allowance	Source of information
Personal research time, e.g. writing and submitting proposals research group participation undertake creative research work participate in conferences/scholarly activity publish high-quality journal papers working on grants that don't provide funded staff time	30% of time for ART staff (500 hours for those working full-time)	Linking research buyout to WAM document
Externally funded time (hours allocated on grants, contracts, consultancy)	Number of bought-out hours specified	Quarterly snapshot of current grants with information entered into Worktribe. Note: We are developing a slightly more sophisticated model for this which we hope will help avoid any skewing of this data due to the timing of the snapshots.
Supervision of PDRAs	70 hours	Information entered into Worktribe and grant contracts.
Scholarship	200 hours for T&S staff (per FTE, reduced pro-rata)	n/a
Please read the Linking research buyout to WAM document for guidance and examples of how these allowances are used in WAM calculations.

Supervision & Miscellaneous

Activity	Allowance	Source of information

Activity	Allowance	Source of information
PhD supervision - primary supervisor	70 hours for a full-time student	Supervisor information in SITS
PhD supervision - secondary supervisor	17.5 hours for a full-time student	Supervisor information in SITS
PhD supervision - students outside the Department where we receive a fee split	17.5 hours for a full-time student	Supervisor information in SITS Note: some Departments may record this differently so please let us know if any students are missing from your allocation
Pastoral supervision	2 hours per student	Supervisor information in SITS
Undergraduate dissertation supervision	15 hours per student	Project supervision spreadsheet
Postgraduate dissertation supervision	17 hours per student	Project supervision spreadsheet
New staff studying towards PGCAP	50 hours	Probation forms

Administration, Citizenship and Leadership

Activity	Allowance

Activity	Allowance
General duties - for all staff. For example: Second marking and moderating TAP membership Internal examining Attendance at all appropriate departmental meetings Participation in Open Days and Post Offer Visit Days Participation in outreach activity Training and personal development	180 hours (reduced pro-rata for part-time staff or per agreement for staff with heavy workloads)
Head of Department	1314 hours
Deputy Head of Department	100 hours
Director of Learning & Teaching	450 hours
Director of Strategy	300 hours
Director of Research	450 hours
Director of Engagement & Partnerships	300 hours
Director of Students	300 hours
Director of Sustainability	200 hours
Chair of Equality & Diversity Committee	104 hours
Chair of Board of Studies	208 hours
Chair of Board of Examiners	208 hours
Chair of Postgraduate Research Studies	208 hours
PGT Coordinator	104 hours
Careers & Employability Coordinator	104 hours
Overseas Study Coordinator	52 hours
Library Representative	26 hours
Student Feedback Champion	52 hours
Academic Misconduct Committee Member	26 hours
ACCE Director	104 hours
White Rose DTP BoS member	18 hours
UG Programme Leader	208 hours
PGT Programme Leader	156 hours
Head of Admissions & POVDs	208 hours
Open Day Coordinator	104 hours
Department Seminar Coordinator	52 hours
REF team member (lead, outputs, impact)	60 hours
Impact Lead (vacant)	104 hours
Research Group Convenor	26 hours
Chair of Ethics Committee	156 hours
Chair of Promotions Committee	52 hours
Member of Ethics Committee	35 hours
Member of Exceptional Circumstances Committee	35 hours
Member of Equality & Diversity Committee	15 hours

Citizenship Buyouts

When taking on a University buyout outside the department, other areas of workload will be adjusted to account for this buyout. This may not always be able to happen immediately, but we will look to facilitate it at the earliest opportunity.

Colleagues should discuss their workload allocation with the HoD when seeking approval to apply for the buyout role. In some cases, it will be appropriate to reduce the time allocation for research or scholarship - this will depend on the individual's circumstances and the needs of the Department at that time.