You can find a summary of the revised GTA recruitment process here.

Recruitment for the next semester will start about five months ahead of time... this may seem like a lot, but it's necessary for all the steps!

1. Ask academics to create/check GTA briefing documents for the upcoming semester (1-2 months).
2. Gather the information and send recruitment form to PhD students to apply for modules (1 month).
3. Collate the applications, anonymise, and send to academics to review suitable candidates (1 month).
4. Assign work once the timetable is finalised, share with academics and then GTAs. (1 month).
5. Process contracts and Dashboard bookings.

This cycle happens twice a year, once per semester.

The PhD group will be emailed for upcoming recruitment, roughly in May for the following year's semester 1, and October for semester 2. You might be emailed about ad hoc/additional recruitments too. Please check the deadlines for applications.

If you are not receiving emails to the PhD group, please email Dave at dave.hay@york.ac.uk to be added.

To apply for GTA work, you will be sent a form that links to all of the GTA briefing documents for the modules we are recruiting to. These documents hold information about the activities/marking that needs covering, as well as the skills/experience needed and GTA work expectations. If you have any further questions on the work, you can email the module leader.

For the application, you will have to provide:

• Your name (this will be anonymised)
• Your username (this will be anonymised)
• How many hours you can work per week (please make sure this is accurate - this should incorporate any visa restrictions and other commitments)
• Any dates you know you cannot work (e.g. holidays, conferences, because of other commitments)
• An outline of any overall/general skills or experience that you would like to be included in your application
• Specific relevant experience/skills/training for each of the modules you are applying for

Please make sure you include enough detail - remember, your application will be anonymised so academics will only have your submission to review!

If anything changes, for example you no longer want to apply for a module or want to revise the hours/dates you can work, please let Lucy know at environment-hr@york.ac.uk as soon as possible.

Please follow the instructions to sign up to Dashboard - please make sure to complete each of these, including your right to work check. You cannot complete any work without your right to work check.

Please let Lucy at environment-hr@york.ac.uk know once you have successfully signed up and completed your right to work check so that she can get your work booked on for you.

If you are having trouble logging in to your Dashboard account, please email casual-workers@york.ac.uk, who look after the system.

Just to note that your account will deactivate if you haven't had any work for 6 months, so you will need to email casual-workers@york.ac.uk to reactivate it, and complete another right to work check.

A draw down booking is a booking for a certain amount of hours in a week, without set times. These are used when the work has no set times (e.g. marking), or includes prep time (e.g. teaching work). You can find guidance on submitting a draw down timesheet here.

A standard booking has set times; this is used when we know the timing of the activity and it doesn't include any work before/after. You can find guidance on submitting a standard timesheet here, and on how to amend a timesheet here.

Please see the casual workers guidance pages.

You need to submit your timesheets before 14th of every month to be included in that month's pay. If you submit the payment late, it will be included in the following month's pay.

Please email the module leader and Lucy (environment-hr@york.ac.uk) as soon as possible.

Please contact the module leader - their name is on the GTA spreadsheet for the module you have been assigned to.

For casual/Dashboard GTAs: Any workers being paid an hourly rate have holiday pay automatically calculated on the electronic timesheet (12.07% of pay) and added to their pay each month.  

For contracted GTAs: Holiday time has been incorporated in to your contract of employment and the entitlement will be reflected in that contract. It is assumed that you will have taken that leave within 'non-contact' time and therefore there is no need to book this. Should you wish to take leave during a period of time you are scheduled to work you should discuss arrangements with the module leader. The leave can either be accommodated by rescheduling that contact time (if this is feasible) or having someone else cover the contact time and taken as unpaid leave. Other arrangement may apply depending on the circumstance. All requests are subject to agreement in advance of the leave being taken.

Yes, both casual GTAs and GTAs on contracts of employment are eligible for 'Occupational Sick Pay'. Whether a GTA casual or a GTA on a contract of employment you must follow the appropriate sickness notification procedure in order to qualify for sick pay: please inform the relevant module leader, and Lucy at environment-hr@york.ac.uk as soon as possible. You can find further guidance on sickness absence here.

You will be on a GTA fixed-term contract if you have consistent hours for 12 weeks or more. This will be indicated on the GTA spreadsheet for that semester (linked above). HR will contact you with your contract information to sign ahead of the semester.

You will be paid monthly: your total hours for the time of the contract will be averaged out so you will be paid the same amount each month. This can make it slightly confusing to keep track of your hours, but you can see your hours per module/week on the GTA spreadsheet (linked above).

All staff and GTAs are paid monthly. For those on Dashboard, you are paid for the timesheets you submitted before the 14th of each month. For those on contracts, you are paid an average amount spread across the length of your contract.

Make sure you look at the GTA spreadsheet and Dashboard/your contract to double check your hours/work. Email Lucy at environment-hr@york.ac.uk, who will double check your timesheets/contract. If there is still an issue, you can email:

casual-payroll@york.ac.uk: for any questions regarding your payslip/tax if your work is booked through Dashboard.

salaried-payroll@york.ac.uk: for any questions regarding your payslip/tax if you are on a contract,

If you can't edit the error, please email Lucy at environment-hr@york.ac.uk who can amend it for you (please do this before 17th of the month wherever possible). 

Wherever possible, don't accept or complete more work until you have informed Lucy (environment-hr@york.ac.uk) so she can ensure payment is set up ahead of time. Please CC your module lead so that they can confirm the extra work.

Please follow the casual worker claiming expenses guidance. You can find general departmental finance guidance on the DEG Finance wiki pages.

Here are the current GTA pay rates and further information.