The WAM uses hours as the unit of measurement. These are approximate and timings are indicative, but should give a broad indication of the time commitment expected for different roles and tasks. These are spread across a full year, and there will be peaks and troughs in workload.
If you wish to provide feedback about specific time allocations, please contact our HR officer at environment-hr@york.ac.uk or the Head of Department at environment-hod@york.ac.uk,
The 'source of information' column indicates how we go about collecting this information - please check this before you query any discrepancies in your allocated workload as in some cases there might be multiple ways of calculating an allowance and we will have sought out the best balance between precision and the amount of work required to collect the data. We do sense-check the data from these sources but please let us know if something looks very wrong!
Teaching
| Activity | Allowance | Source of information |
|---|---|---|
| Contact time - lectures, seminars, labs, one-day field trips etc | 2 hours per hour of contact time | Timetable request for coming year |
| Contact time - week-long field course | 84 hours | Timetable request for coming year |
| Convening | 15 hours per 10 credits 10 additional hours for 1st-year modules to reflect GTA supervision | Module catalogue |
Additional allowance for 2020/21 only Time taken to translate teaching to online learning due to Covid-19 | 30 minutes per hour of contact & convening time (shown on the Misc tab) | Timetable request for coming year |
| New module development allowance | 100 hours | n/a |
| Delivering a new module for the first time | 50 hours (if teaching the whole module) | n/a |
Assessment
| Activity | Allowance | Source of information |
|---|---|---|
| All assessment marking - 2020/21 | 45 minutes per student, per assessment | Schedule of Assessment from the current year, adjusted for any changes to teaching on the module for the coming year |
| All assessment marking - 2021/22 onwards | 45 minutes per student, per 10 credits Note: this will be capped at 45 minutes per student, per assessment | Schedule of Assessment from the current year, adjusted for any changes to teaching on the module for the coming year |
Research & Scholarship
| Activity | Allowance | Source of information |
|---|---|---|
Personal research time, e.g.
| 30% of time for ART staff (500 hours for those working full-time) | |
| Externally funded time (hours allocated on grants, contracts, consultancy) | Number of bought-out hours specified | Quarterly snapshot of current grants with information entered into Worktribe. Note: We are developing a slightly more sophisticated model for this which we hope will help avoid any skewing of this data due to the timing of the snapshots. |
Supervision of PDRAs | 70 hours | Information entered into Worktribe and grant contracts. |
| Scholarship | 200 hours for T&S staff (per FTE, reduced pro-rata) | n/a |
Please read the Linking research buyout to WAM document for guidance and examples of how these allowances are used in WAM calculations. | ||
Supervision & Miscellaneous
| Activity | Allowance | Source of information |
|---|---|---|
PhD supervision - primary supervisor | 70 hours for a full-time student | Supervisor information in SITS |
| PhD supervision - secondary supervisor | 17.5 hours for a full-time student | Supervisor information in SITS |
| PhD supervision - students outside the Department where we receive a fee split | 17.5 hours for a full-time student | Supervisor information in SITS Note: some Departments may record this differently so please let us know if any students are missing from your allocation |
| Pastoral supervision | 2 hours per student | Supervisor information in SITS |
| Undergraduate dissertation supervision | 15 hours per student | Project supervision spreadsheet |
| Postgraduate dissertation supervision | 17 hours per student | Project supervision spreadsheet |
| New staff studying towards PGCAP | 50 hours | Probation forms |
Administration, Citizenship and Leadership
| Activity | Allowance |
|---|---|
General duties - for all staff. For example:
| 208 hours (reduced pro-rata for part-time staff or per agreement for staff with heavy workloads) |
| Head of Department | 1314 hours |
| Deputy Head of Department | 100 hours |
| Director of Learning & Teaching | 493 hours |
| Director of Strategy | 493 hours |
| Director of Research | 493 hours |
| Director of Engagement & Partnerships | 493 hours |
| Director of Students | 493 hours |
| Director of Sustainability | 208 hours |
| Chair of Equality & Diversity Committee | 130 hours |
| Chair of Board of Studies | 208 hours |
| Chair of Board of Examiners | 156 hours |
| Chair of Exceptional Circumstances Committee & Disabilities Officer | 156 hours |
| Chair of Postgraduate Research Studies | 208 hours |
| PGT coordinator | 52 hours |
| Careers & Employability Coordinator | 104 hours |
| Overseas Study Coordinator | 52 hours |
| Library Representative | 26 hours |
| Student Feedback Champion | 52 hours |
| Academic Misconduct Committee Member | 26 hours |
| ACCE Director | 104 hours |
| White Rose DTP BoS member | 18 hours |
| UG Programme Leader | 208 hours |
| PGT Programme Leader | 156 hours |
| Head of Admissions & POVDs | 208 hours |
| Open Day Coordinator | 104 hours |
| Department Seminar Coordinator | 52 hours |
| REF team member (lead, outputs, impact) | 60 hours |
| Impact Lead (vacant) | 104 hours |
| Research Group Convenor | 26 hours |
| Chair of Ethics Committee | 156 hours |
| Chair of Promotions Committee | 52 hours |
| Member of Ethics Committee | 35 hours |
| Member of Exceptional Circumstances Committee | 35 hours |
| Member of Equality & Diversity Committee | 40 hours |
Citizenship Buyouts
When taking on a University buyout outside the department, other areas of workload will be adjusted to account for this buyout. This may not always be able to happen immediately, but we will look to facilitate it at the earliest opportunity.
Colleagues should discuss their workload allocation with the HoD when seeking approval to apply for the buyout role. In some cases, it will be appropriate to reduce the time allocation for research or scholarship - this will depend on the individual's circumstances and the needs of the Department at that time.