This page explains how to use the Application Overview tool, which comprises a weekly-updated visual comparison of Applications, Offers and Acceptances made to the University of York for the current, and previous, cycles.
The Application Overview tool forms part of the Application Dashboard suite of Tableau workbooks.
Both this workbook - and the underlying data set - have been redeveloped in 2019 for the new cycle (2020/21 entry year).
Besides some cosmetic improvements, the workbook has changed little but some underlying data definitions have been adjusted with the result that previously reported figures may now be presented differently - and more accurately.
Details of the changes made can be found below.
The Application Overview workbook contains data about applications, offers and acceptances for:
- the current application cycle (data is refreshed daily overnight to show the close of business position for the previous day)
- completed application cycles (when compared with the current cycle, data for the equivalent date is shown; otherwise the end of cycle position is shown)
The workbook replaces a number of previously published workbooks and spreadsheets:
- Application Analysis (workbook showing Applications - current season)
- UG applications and offers by programme, current season (weekly updated spreadsheet showing UG Applications)
- PG applications by programme, current season (weekly updated spreadsheet showing PGT/PGR Applications)
- Application Overview (workbook showing Applications - complete seasons)
- UG applications by programme, end of season (spreadsheet showing final UG Applications position)
- PG applications by programme, end of season (spreadsheet showing final PGT/PGR Applications position)
This workbook has a separate tabs for UG, PGT, PGR and IPC programmes. Each tab works basically the same way, though some filter options may not be available in all tabs (e.g. "Clearing" is not applicable to PGR).
Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show on the UG and PG tabs.
By default, the workbook shows the most recent application data, as at the current point in the application cycle. For previous cycles, comparable data is shown at the equivalent date.
For example, on 8th October 2019, the most recent data for the 2020/21 cycle is the overnight position on 7th October 2019. The equivalent data for the 2019/20 and 2018/19 cycles is, respectively, the 7th October 2018 and 7th October 2017.
Using the Date Selection options you can:
- Specify a different date in the application cycle to view data (for example, you can specify "03/10" if you wish to view current cycle data as at 3rd October 2019 (equivalent for previous cycles). Please note that when selecting a future date (for which data cannot be available) the workbook will instead show the latest data.
- For previous cycles, choose to view the "End of Cycle" position rather than the equivalent position.
How to use the Data Filters and Display Options
Filter | Watch out for |
Faculty Name
| Faculty is preselected, based on admissions entity selected on dashboard homepage. |
Admissions entity | IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. |
Programme | Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. |
Applicant category
| Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like. Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target. HCI = Home Channel Islands. |
Mode of study
| |
Application cycle type
| Defaults to ‘all’. |
Admission route
| Main scheme - describes any application that comes in before UCAS Extra starts. RPA - a ‘record of prior acceptance’ describes students haven’t applied via UCAS. We notify UCAS and the student immediately shows as UF on our systems. |
Application source
| |
Split by Home/Overseas Yes No | |
Choose a Date | Specify a different date in the application cycle to view data (for example, you can specify "03/10" if you wish to view current cycle data as at 3rd October 2019 (equivalent for previous cycles). Please note that when selecting a future date (for which data cannot be available) the workbook will instead show the latest data. |
For Previous Cycles Show | Choose to view the "End of Cycle" position - for previous cycles - rather than the equivalent position. |
Show faculty | |
Show Admissions Entity | |
Show programme | |
Academic year of entry |
Remember to check the text summary of the filters you have selected.
1. Removed the “Offers and Responses” option which many people found confusing - instead the offer made and response decision shown is now always the actual offer/response as of the particular date shown.
2. Simplified the “data currency” options, which were confusing and a little clunky.
The new version of the workbook:
defaults to the most recent data available (10/04 in the example below).
Users can, if they wish, over-ride this to show data as of a different date (using the "Choose a date" input box). NB for the current cycle, this can not be greater than today's date.
Users can choose from two options for viewing previous applications cycles, either to see the “Comparable” position (default option) or the “End of Cycle” position.
3. Made some cosmetic enhancements to the user interface, bringing it in line with BIU's latest standards.
Apart from the "Offers and Responses" box, the filters and drop-down options remain the same as before, though the position of these has been rearranged into a more logical layout.
7 Oct 2019 - major version release 2.0
Key changes:
- Improvement to underlying data set
- Minor aesthetic improvements to conform to BIU design standards
- Removal of "original/current" option
- Refactoring of date selector.
- Minor update to definitions (see details above)