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Introduction
Introduction

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titleIntroduction

This page explains how to use the Application Completed Cycles tool, which contains comparison data and trend lines for various fields over the last 4 completed cycles (currently 2016/7 to 2019/0)

The Application Completed Cycles tool forms part of the Application Dashboard suite of Tableau workbooks.


Both this workbook - and the underlying data set - have been redeveloped in 2019 for the new cycle (2020/21 entry year).

Besides some cosmetic improvements, the workbook has changed little but some underlying data definitions have been adjusted with the result that previously reported figures may now be presented differently - and more accurately.

Details of the changes made can be found below.


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Contents
Contents

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titleTable of contents

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Overview
Overview

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titleHow to Use this Workbook


The workbook contains six main tabs:

UG: This tab displays, in both graph and table format, numerous data items relating to UG applications over the last 4 completed cycles. The full list of data items can be found below.

UG Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.

PGT: This tab displays, in both graph and table format, numerous data items relating to PGT applications over the last 4 completed cycles. The full list of data items can be found below.

PGT Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.

PGR: This tab displays, in both graph and table format, numerous data items relating to PGR applications over the last 4 completed cycles. The full list of data items can be found below.

PGR Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.

Both All tabs work basically the same way and, where applicable, filter options selected in one tab are retained in the other.

Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show under UG and PG tabs. 


The workbook is updated weekly (each Monday) in line with the other workbooks of the Application Dashboard suite however the data is not expected to change except for once a year when the cycle rolls forward.

For example the workbook would expect to show the 2016/7 to 2019/0 cycles until the completion of the 2020/1 cycle when it will move to display the 2017/8 to 2020/1 cycles.

Using the Change Date Window option you can restrict the time period shown in the graphs (e.g. to the last month); this permits more detailed scrutiny of difference between each academic year

Using the Choose Metric option you can change the measure that is plotted in the chart. Available options are: Applications; Offers; Live Offers; Unconditional Firm; Withdrawals.

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How to use the Data Filters and Display Options

restrict the time period shown in the graphs (e.g. to the last month); this permits more detailed scrutiny of difference between each academic year.

Options are: Entire Cycle; Last 9 months; Last 6 months; Last 3 months; Last Month; Last 2 Weeks.

Academic year of entry

Filter

Watch out for

Faculty Name

  • All

  • Arts/Hums

  • Sciences

  • Social Sciences

Faculty is preselected, based on admissions entity selected on dashboard homepage. 

Admissions entity

IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab.  

Programme

Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. 

Applicant category

  • All

  • E

  • H

  • O

  • HCI

Defaults to all

Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like.

Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target.

HCI = Home Channel Islands.

Mode of study

  • All

  • Distance

  • Full-time

  • Other

  • Part-time

  • Visiting

Defaults to Full-time and Part-time

App [Application] cycle type

  • All

  • Deferred from previous year

  • Standard

Defaults to ‘all’.

Application source

  • All

  • HEP

  • IPC

  • KICL

  • YORK

Change Date WindowDefaults to "KICL" and "York"

Show Department?

  • Yes
  • No
Allows you to

Choose Metric

This selection box allows you to change the measure that is plotted in the chart.

Options are: Applications; Offers; Live Offers; Unconditional Firm; Withdrawals.

display the data for the table visualization split by Admission Entity / Department. Defaults to "No"

Split by Programme

  • Yes
  • No
Allows you to display the data for the table visualization split by Programme. Defaults to "No"

Home Overseas Flag

  • All
  • Home
  • Overseas

Allows you to change the data displayed on all parts of the dashboard to show only Home Students, Only Overseas students or all students. Defaults to "All"

Display View

  • Table
  • Chart
  • Both


Allows you to select whether you wish to view the data presented as a chart, a table or both


Choose Measure

  • Applications
  • Number of Offers
  • Offer Rate (% Non Clearing apps receiving offers)
  • UF Main Scheme
  • UF Clearing
  • UF Total
  • Insurance proportion of Unconditional Offers
  • Insurance proportion of Conditional Offers
  • Firm proportion of Unconditional Offers
  • Firm proportion of Conditional Offers
  • Registered Year 0
  • Registered Year 1
  • Registered Total
  • Applications per Mainscheme UF
  • Offers per Mainscheme UF
  • Offers per 1st December Registration
Allows you to select the measure you wish to appear on the Y-Axis of the chart visualization. Defaults to "Applications"


Remember to check the text summary of the filters you have selected.

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Data Terms contained in this Workbook

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ChangeLog
ChangeLog

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titleChange Log

7 Oct 2019 - major version release 2.0

Key changes:

  • Improvement to underlying data set
  • Minor aesthetic improvements to conform to BIU design standards
  • Removal of "original/current" option
  • Refactoring of date selector.
  • Minor update to definitions (see details above)

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