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Introduction
Introduction

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titleIntroduction

This page explains how to use the IPC Application Tool tool, which contains daily updated data about IPC Applications made to the University of York for the current, and previous, cycles.

The Application Summary tool forms part of the Application Dashboard suite of Tableau workbooks.


This Workbook has been newly created to support IPC Pre-Sessional recruitment for the 2020 cycle

Details of the workbook can be found below.


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Contents
Contents

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titleTable of contents

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Overview
Overview

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titleOverview

The Application Summary workbook contains data about IPC pre-sessional applications, offers and TAP Status' for:

the current application cycle (data is refreshed

IPC Application Tracking Workbook serves two main purposes.

1) To display daily snapshot data of IPC Pre-Sessional application, offers, withdrawals and TAP Status'

2) To allow a comparison of this snapshot data to equivalent snapshots in previous years.

To facilitate this the workbook updates weekly early on a Monday

Morning)
  • completed application cycles (when compared with the current cycle, data for the equivalent date is shown; otherwise the end of cycle position is shown)

    • morning

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    UsingTheWorkbook
    UsingTheWorkbook

    544, IPC EL Pre-sessional Numbers, IPC EL Pre-Sessional Domiciles and IPC EL Pre-sessional Intake Summary

    As the IPC EL Pre-sessional Numbers and IPC EL Pre-Sessional Domiciles tabs work similarly they have been grouped together below.


    IPC EL Pre-sessional Tabs

    By default these tabs show the most recent snapshot date.

    The IPC EL Pre-Sessional Domiciles only displays a single measure (Applications, Conditional offers, Unconditional offers, Tap and Withdrawn) at a time due to displaying all domiciles of applicants relating to that measure. As such this tab contains a Choose Measure Filter that does not exist on the IPC EL Pre-sessional Numbers Tab.

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    titleHow to Use this Workbook

    This workbook The Workbook has a three separate tabs for UG, PGT, PGR and IPC programmes. Each tab works basically the same way, though some filter options may not be available in all tabs (e.g. "Clearing" is not applicable to PGR).

    Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show on the UG and PG tabs. 

    By default, the workbook shows the most recent application data, as at the current point in the application cycle. For previous cycles, comparable data is shown at the equivalent date.

    For example, on 8th October 2019, the most recent data for the 2020/21 cycle is the overnight position on 7th October 2019. The equivalent data for the 2019/20 and 2018/19 cycles is, respectively, the 7th October 2018 and 7th October 2017.

    Using the Date Selection options you can:

    1. Specify a different date in the application cycle to view data (for example, you can specify "03/10" if you wish to view current cycle data as at 3rd October 2019 (equivalent for previous cycles). Please note that when selecting a future date (for which data cannot be available) the workbook will instead show the latest data.
    2. For previous cycles, choose to view the "End of Cycle" position rather than the equivalent position.

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    IPC EL Pre-sessional Intake Summary

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    How to use the Data Filters and Display Options

    Admissions Entity

    NB IPC doesn’t feature in the Admissions Entity list. For IPC information, please see the relevant tab. 

    Filter

    Comments

    Faculty Name

    • All

    • Arts/Hums

    • Sciences

    • Social Sciences

    Faculty is preselected, based on admissions entity selected on the Applications Dashboard homepage. 

    Calendar Year of EnrolAllows the data displayed to be filtered by the calendar year of entry for which the application applies

    Programme

    Note that there may be courses listed here that look live (as they have exiting students on them), but are not live in terms of taking new applications.

    Tip: you can search the filter by programme names (click on the drop-down and enter search criteria above the resulting list).

    Applicant Category

    • All

    • E

    • H

    • O

    • HCI

    Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like.

    Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target.

    HCI = Home Channel Islands.

    Mode of Study

    • All

    • Distance

    • Full-time

    • Other

    • Part-time

    • Mode unknown

    • Visiting

    Application Cycle Type (App Cycle Type)

    • All

    • Deferred from previous year

    • In-year (PG only)

    • Standard

    Defaults to ‘All’.

    Standard = all applications made within the application cycle (e.g. for 2020/1 entrants, the application cycle runs from 1st October 2019 to 30 September 2020).

    Deferred from previous year = applications that were made prior to the start of the application cycle for the given academic year of entry (e.g. applications made for 2020/1 prior to 1st October 2019 are considered "deferred")

    In-year (PG only) = applications that were made after the end of the application cycle for the given academic year of entry (e.g. applications made for 2020/1 later than 30 September 2020 are considered "in-cycle")


    Online Flag

    • On Campus Courses

    • Online Courses

    Defaults to Online Courses

    Allows the selection of courses taught on Campus or courses taught online

    Entry System

    • Standalone Applicant

    • York Offer Holder

    Defaults to All

    Allows the selection of those students who have applied to IPC courses as Standalone applicants or who have applied through the standard channels

    Weekly Snapshot Date

    Only available on the IPC EL Pre-sessional Numbers and IPC EL Pre-Sessional Domiciles Tabs.

    Allows the data displayed to be filtered by Weekly Snapshot Date

    Choose Measure

    • Applications

    • Conditional Offers

    • Unconditional Offers

    • TAP

    • Withdrawn

    		Only available on the IPC EL Pre-Sessional Domiciles Tabs.
    Day and Month

    Only available on the IPC EL Pre-sessional Intake Summary Tab

    In connection with the Calendar year of entry the Day and Month selector creates the comparison date that allows year on year comparison.

    Mode of Study

    • All

    • Distance

    • Full-time

    • Other

    • Part-time

    • Mode unknown

    • Visiting

    		Only available on the IPC EL Pre-sessional Intake Summary Tab

    Admission Route

    • All

    • Adjustment

    • Clearing

    • Main scheme

    • RPA

    Only available on the IPC EL Pre-sessional Intake Summary Tab

    Main scheme - describes any application that comes in before UCAS Extra starts. 

    RPA - a ‘record of prior acceptance’ describes students haven’t applied via UCAS. We notify UCAS and the student immediately shows as UF on our systems.

    Application Source

    • All

    • HEP

    • IPC

    • KICL

    • YORK

    Describes where the application process was initiated.

    HEP = Higher Education Partner (Distance Learning provision)

    IPC = International Pathway College (pre-sessional, foundation and pre-Masters programmes)

    KICL = the IPC's partner provider in London, with teaching provided by Kaplan

    York = All other applications not made through one of the above partners (e.g. UCAS and direct applications).

    Split by Home/Overseas

    Yes

    No

    Displays a separate block of columns for Home and Overseas applications (When "Yes" selected)

    Choose a Date

    Specify a different date in the application cycle to view data (for example, you can specify "03/10" if you wish to view current cycle data as at 3rd October 2019 (equivalent for previous cycles). Please note that when selecting a future date (for which data cannot be available) the workbook will instead show the latest data.

    For Previous Cycles Show

    Choose to view the "End of Cycle" position - for previous cycles - rather than the equivalent position.

    Show Faculty

    Break results down by Faculty

    Show Admissions Entity

    Break results down by Admissions Entity

    Show Programme

    Break results down by Programme Name

    Academic Year of Entry

    Choose which Academic Years (application cycles) are displayed

    Split by Programme


    • Yes

    • No

    Only available on the IPC EL Pre-sessional Intake Summary

    Allows the data being displayed to be split by programme


    Remember to check the text summary of the filters you have selected to ensure you have the data you require.

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    The following changes were made for the 2020/21 cycle (in October 2019)

    1. Removed the “Offers and Responses” option which many people found confusing - instead the offer made and response decision shown is now always the actual offer/response as of the particular date shown. 

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    2. Simplified the “data currency” options, which were confusing and a little clunky.

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    The new version of the workbook: 

  • defaults to the most recent data available (10/04 in the example below).

  • Users can, if they wish, over-ride this to show data as of a different date (using the "Choose a date" input box).  NB for the current cycle, this can not be greater than today's date.

    • Users can choose from two options for viewing previous applications cycles, either to see the “Comparable” position (default option) or the “End of Cycle” position.

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    3. Made some cosmetic enhancements to the user interface, bringing it in line with BIU's latest standards.

    Apart from the "Offers and Responses" box, the filters and drop-down options remain the same as before, though the position of these has been rearranged into a more logical layout.  

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    titleChanges to the Tableau workbook

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    titleData Terms

    Data Terms contained in this Workbook

    ...

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    ChangeLog
    ChangeLog

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    titleChange Log

    7 Oct 2019 - major version release 2.0

    Key changes:

  • Improvement to underlying data set
  • Minor aesthetic improvements to conform to BIU design standards
  • Removal of "original/current" option
  • Refactoring of date selector.
    • Minor update to definitions (see details above)

    18/02/2020 - Version 1.0

    First Release

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