Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Anchor
Introduction
Introduction

Panel
titleIntroduction

This page explains how to use the Application Overview Completed Cycles tool, which comprises a weekly-updated visual comparison of Applications, Offers and Acceptances made to the University of York for the current, and previous, cycles.The Application Overview contains comparison data and trend lines for various fields over the last 4 completed cycles (currently 2016/7 to 2019/0)

The Application Completed Cycles tool forms part of the Application Dashboard suite of Tableau workbooks.


Both this workbook - and the underlying data set - have been redeveloped in 2019 for the new cycle (2020/21 entry year).

Besides some cosmetic improvements, the workbook has changed little but some underlying data definitions have been adjusted with the result that previously reported figures may now be presented differently - and more accurately.

Details of the changes made can be found below.


Anchor
Contents
Contents

Panel
titleTable of contents

Anchor
Overview
Overview

Panel
titleOverview

The Application Overview Completed Cycles workbook contains summary (aggregated) data about applications, offers and acceptances for the current application cycle with comparison to previous cycles, acceptances and registrations along with numerous rate calculation comparing the various metrics.

It's purpose is to allow a like-for-like comparison of current application metrics, by Level of Study and Fee Status Group (home/overseas) to previous years to determine similarity and difference from the present application cycle figuresend of cycle data between completed cycles to evaluate trends between them.

Anchor
UsingTheWorkbook
UsingTheWorkbook

537in line with the other workbooks of the Application Dashboard suite however the data is not expected to change except for once a year when the cycle rolls forward.

For example the workbook would expect to show the 2016/7 to 2019/0 cycles until the completion of the 2020/1 cycle when it will move to display the 2017/8 to 2020/1 cycles.

Panel
titleHow to Use this Workbook


The workbook contains two six main tabs:

Department AnalysisUG: this tab simultaneously shows data for each combination of Level of Study and Fee Status Group (UGH, UGO, PGTH, PGTO, PGRH, PGRO).

Department Analysis - Full Screen: this tab shows a larger graph for a single selection of Level of Study and Fee Status Group, as selected by the user.

Both This tab displays, in both graph and table format, numerous data items relating to UG applications over the last 4 completed cycles. The full list of data items can be found below.

UG Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.

PGT: This tab displays, in both graph and table format, numerous data items relating to PGT applications over the last 4 completed cycles. The full list of data items can be found below.

PGT Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.

PGR: This tab displays, in both graph and table format, numerous data items relating to PGR applications over the last 4 completed cycles. The full list of data items can be found below.

PGR Overview Downloadable: This tab displays the tabular data from the above tab with instructions on how to download it easily.

All tabs work basically the same way and, where applicable, filter options selected in one tab are retained in the other.

Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show under UG and PG tabs. 


The workbook is updated weekly (each Monday) and shows application data as at the current point in the application cycle. For previous cycles, comparable data is shown at the equivalent date.

For example, on 14th October 2019, the most recent data for the 2020/21 cycle is the overnight position on 13th October 2019. The equivalent data for the 2019/20 and 2018/19 cycles is, respectively, the 13th October 2018 and 13th October 2017.

Using the Change Date Window option you can restrict the time period shown in the graphs (e.g. to the last month); this permits more detailed scrutiny of difference between each academic year

Using the Choose Metric option you can change the measure that is plotted in the chart. Available options are: Applications; Offers; Live Offers; Unconditional Firm; Withdrawals.

Lucidchart
rich-viewertrue
autofittrue
nameApplication Overview Screen Shot-254-4bd6ead6
width1000
id2f34fe35-07a4-4ba5-997a-e4a370055523
alignLeft
height
Lucidchart
autoSize0
macroIdc539b8af-71b0-420d-840b-44049420371f
pageCount()
instanceIda741d4dc-9a69-3062-ac82-943861dfb35a
autoUpdatefalse
pages
width1488
documentId4d54db37-773e-451d-a9cf-78e9fe239a9e
alignleft
typerich
updated1707214161963
height724


How to use the Data Filters and Display Options

restrict the time period shown in the graphs (e.g. to the last month); this permits more detailed scrutiny of difference between each academic year.

Options are: Entire Cycle; Last 9 months; Last 6 months; Last 3 months; Last Month; Last 2 Weeks.

Academic year of entry

Filter

Watch out for

Faculty Name

  • All

  • Arts/Hums

  • Sciences

  • Social Sciences

Faculty is preselected, based on admissions entity selected on dashboard homepage. 

Admissions entity

IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab.  

Programme

Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. 

Applicant category

  • All

  • E

  • H

  • O

  • HCI

Defaults to all

Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like.

Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target.

HCI = Home Channel Islands.

Mode of study

  • All

  • Distance
  • Full-time

  • Other

  • Part-time
  • Visiting

Defaults to Full-time and Part-time

App [Application] cycle type

  • All

  • Deferred from previous year

  • Standard

Defaults to ‘all’.

Application source

  • All

  • HEP

  • IPC

  • KICL

  • YORK

Change Date Window
Defaults to "KICL" and "York"

Show Department?

  • Yes
  • No
Allows you to

Choose Metric

This selection box allows you to change the measure that is plotted in the chart.

Options are: Applications; Offers; Live Offers; Unconditional Firm; Withdrawals.

display the data for the table visualization split by Admission Entity / Department. Defaults to "No"

Split by Programme

  • Yes
  • No
Allows you to display the data for the table visualization split by Programme. Defaults to "No"

Home Overseas Flag

  • All
  • Home
  • Overseas

Allows you to change the data displayed on all parts of the dashboard to show only Home Students, Only Overseas students or all students. Defaults to "All"

Display View

  • Table
  • Chart
  • Both


Allows you to select whether you wish to view the data presented as a chart, a table or both


Choose Measure

  • Applications
  • Number of Offers
  • Offer Rate (% Non Clearing apps receiving offers)
  • UF Main Scheme
  • UF Clearing
  • UF Total
  • Insurance proportion of Unconditional Offers
  • Insurance proportion of Conditional Offers
  • Firm proportion of Unconditional Offers
  • Firm proportion of Conditional Offers
  • Registered Year 0
  • Registered Year 1
  • Registered Total
  • Applications per Mainscheme UF
  • Offers per Mainscheme UF
  • Offers per 1st December Registration
Allows you to select the measure you wish to appear on the Y-Axis of the chart visualization. Defaults to "Applications"


Remember to check the text summary of the filters you have selected.

top



Panel

Data Terms contained in this Workbook

top



Anchor
ChangeLog
ChangeLog

Panel
titleChange Log

7 Oct 2019 - major version release 2.0

Key changes:

  • Improvement to underlying data set
  • Minor aesthetic improvements to conform to BIU design standards
  • Removal of "original/current" option
  • Refactoring of date selector.
  • Minor update to definitions (see details above)

...