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Your Departmental Travel Rep is Dave Hay.

Please refer to the Travel and Expenses Policy and the University's business travel webpages.

Using our Selective travel agency to book trains, planes and accommodation

Car hire

For new users who wish to register to use the online booking tool:

  1. Go to: the Selective travel website and click on 'Login'
  2. Enter your University of York login details and authenticate via Duo 2FA  
  3. You will enter the Selective 'Hub'.  
  4. You will be directed to complete a User Profile.  Mandatory fields are marked with an * (Name, Email Address, Date of Birth, Nationality, Department, Contact Number for emergencies).  Please tick the box to confirm all details are correct at the end and 'Save'
  5. Once you've done this, please email your Departmental Travel Rep to request access to the online booking tool.  We don't allow access to the tool by default - we need to check you are authorised to book travel against a university workorder.
  6. If your travel rep agrees that you are allowed to book travel, they will forward your request for access to business-travel@york.ac.uk 
  7. The Business Travel team will grant you access to the tool and confirm this has been done.
  8. You will then be able to login to the Selective Hub and click on the 'Online Booking Tool' or 'Rail' tile to make online bookings.

For staff / students who were registered users of the previous booking tool: 

All user profiles have been transferred from the old tool to the new one.  If you had permission to book travel using the previous tool, this is the same for the new tool.  Please login as follows:

  1. Go to: the Selective travel website and click on 'Login'
  2. Enter your University of York login details and authenticate via Duo 2FA  
  3. You will enter the Selective 'Hub'.  
  4. Some users will be directed to their User Profile if there are any mandatory fields missing.  Mandatory fields are marked with an * (Name, Email Address, Date of Birth, Nationality, Department, Contact Number for emergencies).  Please tick the box to confirm all details are correct at the end and 'Save'.  If you are not directed to your Profile, all mandatory fields are complete.
  5. If / when the User Profile is complete, you will be able to click on the 'Online Booking Tool' or 'Rail' tile to make online bookings.

IMPORTANT!

Please check your User Profile carefully to ensure the details have transferred correctly and your department is still correct.  If you book flights, your personal details must match those in your passport.

Please refer to the UK car hire section on the business travel webpage.

Enterprise Car Hire - now charging £10 each way for business (campus) delivery / collection

The collection / delivery of Enterprise hire vehicles to and from business is now chargeable - previously this was free.  Unfortunately there is nothing we can do about this as we use the North Western Universities Purchasing Consortium's agreement for car hire and they have agreed to the increase. On a positive note, there is no change to our daily hire rates.  Enterprise made a compelling case for the increase which I've attached to this email.

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