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A lot of the communication we do at work is through online platforms. The university uses Gmail for emails, and a lot of staff members, particularly in PSS, use Slack for instant messaging.

Please familiarise yourself with the Faculty of Sciences guidance on email and Slack, which you can also access the guidance in a Google document format if this is more accessible for you. Please also refer to the further guidance at the bottom of the page.

If there is anything you would like to see included in this page, please let Lucy know at environment-hr@york.ac.uk.

Top Tips

  • Respect people's pronouns. Some people choose to display these in their email signature. If in doubt, use gender neutral terms.
  • Respect people's names. If you are not sure, copy and paste their name to ensure you are spelling it correctly.
  • Write... then re-write! If you feel yourself writing a disrespectful/rude email, take a break and come back to it to edit or start again.

Departmental tip

When using big group email addresses (e.g. environment-staff-group@york.ac.uk, environment-phd-group@york.ac.uk), remember to BCC the email, so that any replies will be to you, rather than the whole group. When you're replying to group emails, remember to check who you're replying to - does this need to be to everyone, or just the sender?


Guidance


Gmail

Gmail guidance

Gmail link

Slack

(Please log in to see this content, or visit the Slack wiki page)

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Your UoY's Slack account link

DEG Slack channels

  • env-allstaff - for all staff messages
  • env-coffeebreak - for non-work related messages to all staff

Useful UoY Slack channels

  • #job-vacancies - all the latest job opportunities are posted here as soon as they are made live
  • #recycle-chat - for staff members to swap/give away/collect unwanted items.
  • #remote-working - a place for staff to share best practice about remote working.
  • #announcements - for workspace-wide announcements.
  • #slack-talk - for helpful updates about Slack and to ask questions.
  • #it-hints-and-tips - for general IT queries (note this is peer to peer advice, not monitored by IT Services).
  • #local-information - for updates on traffic, transport, weather etc.
  • #digital accessibility - for sharing best practice about digital accessibility.
  • #any-questions - for staff members to openly ask work-related questions.
  • #artandcraft - for sharing your arts and crafts projects or to ask related questions.
  • #social-general-chat - a "tea break" space for members of UoY.
  • #staff-autism-space - for anyone connected to Autism.
  • #development-chat - an open channel for development and programming discussion.
  • #staff-mental-health-wellbeing-network - a platform to share ideas and best practice, as well as networking.


Looking for more channels? Go to Slack and hover over "Channels" in the main left hand side menu, theres a + that comes up, click that and then choose "Browse channels" and you can then see everything that's available to you.

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