Departmental-specific guidance

Hyperlinks

Embed a link within a concise string of text instead of using its URL as the link text. This will help a screen reader user to find the accessible link leads - otherwise their screen reader will read every single character of the URL!

An example of an acessible hyperlink: For more useful tips, please visit our (work in progress) Inclusive Communication wiki pages.
An example of not using a hyperlink: For more useful tips, please visit our (work in progress) Inclusive Communication wiki pages: https://wiki.york.ac.uk/display/EG/Inclusive+Communication

You should use an accessible hyperlink whenever you send a link.
Want a quick way to insert a link? Highlight the link text in your email/document and press CTRL + K, then insert the link!

Emailing group email addresses

Writing an email to the all staff group (environment-staff-group@york.ac.uk)? Please consider these few things before sending:

Does this need to be a separate email? Messages of congratulations or updates that aren't urgent should be added to the newsletter to avoid email traffic. You could also consider asking Roland to include it in his Monday morning message.
Can you narrow down who you are sending the email to? Check the list of all our group email addresses to see if there's a better email to use. You can also ask Annabel/Chloe at environment-pa@york.ac.uk for a list of emails within a staffing group (academic/T&S/research/PSS/technical).
Remember to BCC group email addresses. This helps prevent response emails that go to everyone.

Please do your part to prevent unnecessary email traffic!

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