PhD Conference Travel Funding Procedure

If you intend to submit an application, please inform Jo Saunders jo.saunders@york.ac.uk in the Department’s Finance Team. She will arrange for a G-Code account to be set up for you. These accounts are not annualised; i.e. funds placed in them can be carried forward from one financial year to the next.
In your covering letter, explain to the grant awarding body that, in the event that your application is successful, the award cheque should be made out to “University of York”.
When you have assembled your complete application and before you submit it, send an electronic copy to Jo Saunders. Please also include:-

- the value of the award
- application date
- likely date of outcome
- travel dates
- conference dates

Please ensure that all conference travel costs incurred whilst you are awaiting the outcome of your application are coded to this G code.
When you know the outcome of your application, forward the notification to Jo Saunders.
When you receive the award cheque, consult Jo Saunders again and she will explain how you should submit it to the University such that the funds are assigned to your G-code account.