The enrolments against targets monitor shows the FTE of students that have enrolled and how that compares to the FTE targets that were agreed during the MTP planning round. All FTE amounts are allocated to programme owners on the basis of the route owner in the RAMP planning application. This means that the FTE for a single student on a route will not be split between departments even when there is joint provision for a route. For each route a route owner has been assigned in RAMP and this is where FTE (planned and actual) is assigned in this report.
The workbook has the following tabs:
Above and below target scatterplot This tab gives a graphical representation of how far away from target FTE, enrolment FTE is by department and student mix, with the potential to filter the results to show all departments, all departments within a faculty or a single department. Each department is represented by a single mark on the scatter plot with a downward arrow if the enrolments are below target, and upward arrow if enrolments are above target and a dot if the two are equal. The dotted line in each panel shows where the marks would sit if enrolments were equal to target. Therefore the distance of the mark from this line indicates the distance from target. |
Faculty Overview The faculty overview tab shows the progress of enrolments against target for a single Faculty. The top panel shows the numbers summed for the faculty broken down by student mix and the bottom panel shows the same numbers but additionally broken down by programme owner. In each chart the grey bar shows the target FTE, whilst the coloured bar shows the FTE of enrolled students. The student enrolment bars are coloured according their percentage difference from target. The yellow / orange bars show where enrolments are below target and the blue bars show where enrolments are above target. The darker the colour the further away from target. |
Department Overview The department overview tab offers, for each department / programme owner the option to drill down into the data to see, by programme how the numbers for the department have been calculated. The top panel shows a summary for the whole department. Each square is coloured depending on the percentage difference from target for the department / student mix combination Clicking on any student mix row in that top panel will show a breakdown for that department / student mix by route below. As in the Faculty Overview, the grey bars show the target FTE, whilst the coloured bars show the FTE of enrolled students. The student enrolment bars are coloured according their percentage difference from target. The yellow / orange bars show where enrolments are below target and the blue bars show where enrolments are above target. The darker the colour the further away from target. |
All Departments This tab gives a university level overview of the progress of student enrolments against targets. The totals are shown in the top panel, followed by a breakdown by programme owner below. Each square is coloured depending on the percentage difference from target for the department / student mix combination. The results can be shown as a total number for all years of study selected, or broken down by those years of study using the 'Split by year of study?' filter. |
The workbook makes use of the following filters:
| Filter Name | Filter Options | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Faculty | This filter allows you to restrict the results shown to a single faculty or (where applicable) show data for all faculties | ||||||||||||||||||
| Department | This filter allows you to restrict the results shown to a single department or (where applicable) multiple / all departments | ||||||||||||||||||
| Include pending? | If No is selected, then only enrolment records from SITS where the registration status equates to either 'Registered' or 'Hull Registered' will be included. Selecting Yes will additionally include student enrolment records from SITS where the registration status is pending | ||||||||||||||||||
| Routes included | This filter allows for the inclusion / exclusion of groups of registrations / targets that have been identified as necessary inclusions / exclusions for reporting purposes. The groups are defined as follows:
| ||||||||||||||||||
| Year of Study | The year of study that an enrolment is for. To see all new entrants, select 0 and 1 and additionally set New Entrant? (next filter) to 'Y' | ||||||||||||||||||
| New Entrant? | This filter allows you to restrict the results to only show new entrants to the university. This is students on year 0 for a foundation course, or students on year 1 for other programmes. Select 'Y' to see just new entrants and both 'Y' and 'N' to see results for all students | ||||||||||||||||||
| IPC Flag | This filter allows for the inclusion / exclusion of targets and enrolments marked as 'IPC'. This is done via a tag in RAMP for targets and by the UDBF field on the SCJ record in SITS being set to IP2. Selecting 'Y' in this filter includes records that are marked as IPC, selecting 'N' includes records that aren't marked as IPC and selecting both includes all records | ||||||||||||||||||
| Split by year of study? | This is a filter option on the 'All Departments' tab that will show the results broken down by year of study if 'Yes' is selected and as a total across the selected years of study if 'No' is selected |
SQL Files
Q:\EDW\SQL\York Data\Enrolments\Registration Monitoring
Tableau File
Q:\DISCOVER\Student\Workbooks\Published\Registration Monitoring\New registration monitor\Enrolment against targets monitor 2018.twbx