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All purchases of goods and services, unless purchased using a departmental credit card, should be accompanied by a purchase order (PO)**. Please ensure that once quotes are received and/or, an order is placed, that you email fill the Finance team relevant form to request a purchase order. This is a University finance requirement and may result in invoices being rejected and returned in future, if no purchase order exists.

The details required by the Finance team, in order to raise the purchase order are:

Provided that the request is less or equivalent to 5K in GBP, you can request a PO to Environment or  SEIY by filling the PO requests form:

• Environment use this PO request Form
• SEIY use this PO request Form

- Make sure to have all the information on hand to fill the request 

Please ensure you provide as much information as possible to ensure that your request is processed as efficiently as possible. Please check if there is already an approved supplier available with Finance team as early in the process as possible. If you require a new supplier to be created it can take a week for a new supplier to be put on the University system.

Once a purchase order has been raised and authorised, you will be informed of the PO number which you will need to give to the supplier to ask that this is stated on their invoice/s.

For one-off purchases (eg. a single purchase per annum), paying suppliers can be made either via the usual purchase order/invoice process or, via the department GPC card (should the supplier have facilities by which to receive payment in this way).

If you require a new supplier to be created then please speak to your finance support as soon as possible, as it can take a week for a new supplier to be put on the University system (see the correct form to use on Here)

 Once the requisition has been approved and the PO number has been created, this will be sent to you via email.  

It's very important to make the supplier aware and to have the PO number printed on the Invoice.

For the Environment Staff and PhD's: 

• For non-lab equipment,  please fill in this PO request form. Rebecca Reid Rodrigues is currently looking after these requests for the time being. You will need to fill in this request form before committing to a purchase. 
• For lab equipment, lab consumables and lab chemicals, please continue to go via the lab technicians (environment-technicians@york.ac.uk).
• For IT equipment, please email Mark Tolley (mark.tolley@york.ac.uk) and Dave Hay (dave.hay@york.ac.uk). 
• For Amazon orders, please fill in this Amazon order request form and the buyer's team will place it for you 

For SEI-Y Staff and PhD's

• For IT e non-IT equipment, please fill this form
• For Amazon orders, please fill in this Amazon order request form and the buyer's team will place it for you 

**Coaches need to have PO's raised before the service take place

If you required more info please go to Finance Tip Of the Week related to Purchase orders.