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Introduction
Introduction

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titleWho this guide is for

This user guide is for academic and support staff who are involved in making decisions about a department’s direction and therefore have access to the application dashboard.

The Applications Dashboard (accessible via the Management Information Gateway), replaces the weekly UG and PG application statistics snapshot previously available on MIG. The information displayed by the application dashboard is updated nightly.

Assumed knowledge
Please note that within the reports, a ‘blank’ signifies zero, rather than an absence of information.

Related documentsinformation things side by side
Please contact your Faculty Marketing Manager for access to your departmental overview document and marketing plan.

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titleAccess

To access the application dashboard, first log in to the Management Information Gateway.

If you do not already have access to the Management Information Gateway, or would like to request access for a colleague, please use the MI access request form.

Then select ‘Student recruitment and admissions’ from the left hand menu. The link to the Application Dashboard is highlighted below in yellow.


Click on the Applications Dashboard link. This will take you to a dashboard with your admissions entity pre-populated: 


If pop ups are disabled by default in your browser, you will need to allow popups for tableau.york.ac.uk when prompted to do so.

The highlighted small symbol will display at the right hand end of your browser bar:


Click on ‘always allow pop-ups from https://tableau.york.ac.uk’


You will then be able to

  • View the department’s current position (UG, PG and IPC applications and offers) and compare it to previous years
  • Compare current and historic number for programmes within an admissions entity
  • Analyse the data using different dimensions

Please note that in Tableau, you can only open one tab from one application at a time. If you need to information things compare data in different side by side, simply open up multiple versions of the dashboard (you can do this by right-clicking on your browser tab and selecting "duplicate").

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Current Cycle - UG
Current Cycle - UG


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titleCurrent cycle applications, offers and acceptances - UG


What does the default view show?


This tab replaces the MI Gateway report ‘UG applications and offers by programme, current season’. 

Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show on the UG and PG tabs. 


How to use the filters


Filter

Watch out for

Faculty

  • All

  • Arts/Hums

  • Sciences

  • Social Sciences

Faculty is preselected, based on admissions entity selected on dashboard homepage. 

Admissions entity

IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. 

Programme

Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. 

Applicant category

  • All

  • E

  • H

  • O

  • HCI

Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like.

Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target.

HCI = Home Channel Islands.

Mode of study

  • All

  • Full-time

  • Other

  • Visiting


Application cycle type

  • All

  • Deferred from previous year

  • Standard

Defaults to ‘all’.

Admission route

  • All

  • Clearing

  • Main scheme

  • RPA

Main scheme - describes any application that comes in before UCAS Extra starts. 

RPA - a ‘record of prior acceptance’ describes students haven’t applied via UCAS. We notify UCAS and the student immediately shows as UF on our systems.

Application source

  • All

  • HEP

  • IPC

  • KICL

  • YORK


Split by Home/Overseas

Yes

No


Select data currency

Current position

End of cycle position

Position as of date


Choose snapshot date


Show faculty


Show Admissions Entity


Show programme


Academic year of entry



Remember to check the text summary of the filters you have selected.

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Panel
titleCurrent cycle applications, offers and acceptances - PGT and PGR


What does the default view show?


This tab replaces the MI Gateway report ‘PG applications and offers by programme, current season’. 

Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show on the UG and PG tabs. 

  • How to use the filters

Filter

Watch out for

Applicant category

  • All

  • E

  • H

  • O

Please note that you will need to combine H and E to see where you are placed in relation to your PGTH and PGRH target.

Mode of study

  • All

  • Distance

  • Full-time

  • Part-time

  • Visiting

Default excludes visiting students.

Faculty

  • All

  • Arts/Hums

  • Sciences

  • Social Sciences

Faculty preselected, based on admissions entity selected on dashboard homepage. 

Admissions entity

IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. 

Programme


Application cycle type

  • All

  • Deferred from previous year

  • In-year (PG only)

  • Standard

Note that postgraduates can’t make a deferred application but we can defer them after they apply.

Admission route

  • All

  • Null

  • Adjustment

  • Clearing

  • Main scheme

  • RPA

Please note that Clearing, Adjustment and RPA show as admissions routes here because of PGCE and MA Social Work. Default is Main Scheme.

Application source

  • All

  • HEP

  • IPC

  • KICL

  • YORK


Split by Home/Overseas

Yes

No


Select data currency

Current position

End of cycle position

Position as of date


Choose snapshot date


Show faculty


Show admissions entity


Show programme


Academic year of entry



Remember to check the summary of the filters you have selected (text and screenshot)

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Panel
titleCurrent cycle applications, offers and acceptances - IPC


What does the default view show?


This tab replaces the MI Gateway report ‘Applications and offers by programme, current season’. 

Remember to select IPC as the admissions entity on the dashboard home page to view this tab.

The default view shows progression (i.e. those who came from an IPC route. 

Please note that English language pre sessionals are on the UG (tab 1a) and PG (tab 1a) tabs as York, rather than Kaplan handle the admissions for these courses.


How to use the filters


Filter

Watch out for

Faculty

  • All

  • Arts/Hums

  • Sciences

  • Social Sciences


Admissions entity


Programme


Level of study

  • All

  • PGT

  • UG


Applicant category

  • All

  • O


Mode of study

  • All

  • Full-time


Application cycle type

  • All

  • Deferred

  • Standard


Application source

  • All

  • HEP

  • IPC

  • KICL

  • YORK


Admission route

  • All


  • Main Scheme


Split by Home/Overseas

  • Yes

  • No


Select data currency

Current position

End of cycle position

Position as of date


Choose snapshot date


Show faculty


Show department


Show programme


Academic year of entry



Remember to check the summary of the filters you have selected (text and screenshot)

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titleCurrent cycle overview charts - application analysis


What does the default view show?


This tab replaces the table tab on ‘Application Overview’ on the MI Gateway.


How to use the filters


Filter

Watch out for

Admissions entity


Programme

Select multiple programmes to compare.

Change date window

Select the length of period

Stage

  • Applications

  • Offers

  • Live offers

  • Unconditional firm


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titleOverview of completed cycles - UG, PGT and PGR

This tab replaces ‘Application Overview’ on the MI gateway. Please note that some elements (line chart, year-on-year summary and comparison summary box) are new. 

6.2


How to use the filters


Filter

Watch out for

Faculty


Admissions entity


Programme


Show admissions entity


Show programme

  • Yes

  • No


Mode of study

  • All

  • Distance

  • Full-time

  • Other

  • Part-time

  • Visiting

Visiting excluded from default option.

Academic year of entry


Applicant category

  • All

  • Null

  • E & H

  • HCI & O


HCI - Home Channel Islands.

Application cycle type

  • All

  • Deferred

  • In-year (PG only)

  • Standard


Display version

  • Table

  • Chart

  • Both


Choose measure

Line measure

  • Firm Accepts

  • % offers accepted (default)

  • Applications per Mainscheme UF

  • Offers per Mainscheme UF

  • Registered Year 1

  • Mainscheme UF

  • Firm proportion of conditional offers

  • % apps receiving offers

  • Offers

  • Applications

  • UF% of Offers

NB select this dropdown in the middle of the page.

Registered year 0 refers to students coming in on an extended degree or foundation course. 


Remember to check the summary of the filters you have selected (text and screenshot)

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