Versions Compared

Version Old Version 1 New Version 2
Changes made by

Former user

Former user

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Anchor
Introduction
Introduction

Panel
titleIntroduction

This page explains how to use the Application Overview tool, which comprises a weekly-updated visual comparison of Applications, Offers and Acceptances made to the University of York for the current, and previous, cycles.

The Application Overview tool forms part of the Application Dashboard suite of Tableau workbooks.


Both this workbook - and the underlying data set - have been redeveloped in 2019 for the new cycle (2020/21 entry year).

Besides some cosmetic improvements, the workbook has changed little but some underlying data definitions have been adjusted with the result that previously reported figures may now be presented differently - and more accurately.

Details of the changes made can be found below.


Anchor
Contents
Contents

Panel
titleTable of contents

Anchor
Overview
Overview

Panel
titleOverview

The Application Overview workbook contains data about applications, offers and acceptances for:

  • the current application cycle (data is refreshed daily overnight to show the close of business position for the previous day)
  • completed application cycles (when compared with the current cycle, data for the equivalent date is shown; otherwise the end of cycle position is shown)


The workbook replaces a number of previously published workbooks and spreadsheets:

  • Application Analysis (workbook showing Applications - current season)
  • UG applications and offers by programme, current season (weekly updated spreadsheet showing UG Applications)
  • PG applications by programme, current season (weekly updated spreadsheet showing PGT/PGR Applications) 
  • Application Overview (workbook showing Applications - complete seasons)
  • UG applications by programme, end of season (spreadsheet showing final UG Applications position)
  • PG applications by programme, end of season (spreadsheet showing final PGT/PGR Applications position) 

Anchor
UsingTheWorkbook
UsingTheWorkbook

Panel
titleHow to Use this Workbook

This workbook has a separate tabs for UG, PGT, PGR and IPC programmes. Each tab works basically the same way, though some filter options may not be available in all tabs (e.g. "Clearing" is not applicable to PGR).

Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show on the UG and PG tabs. 


By default, the workbook shows the most recent application data, as at the current point in the application cycle. For previous cycles, comparable data is shown at the equivalent date.

For example, on 8th October 2019, the most recent data for the 2020/21 cycle is the overnight position on 7th October 2019. The equivalent data for the 2019/20 and 2018/19 cycles is, respectively, the 7th October 2018 and 7th October 2017.

Using the Date Selection options you can:

  1. Specify a different date in the application cycle to view data (for example, you can specify "03/10" if you wish to view current cycle data as at 3rd October 2019 (equivalent for previous cycles). Please note that when selecting a future date (for which data cannot be available) the workbook will instead show the latest data.
  2. For previous cycles, choose to view the "End of Cycle" position rather than the equivalent position.

Lucidchart
rich-viewertrue
autofittrue
nameApplication Summary Screen Shot-1118-e6b95b59
width1408
id2a3298b5-1f58-4d0d-ac51-08aa7d107e51
alignLeft
height544


How to use the Data Filters and Display Options

Filter

Watch out for

Faculty Name

  • All

  • Arts/Hums

  • Sciences

  • Social Sciences

Faculty is preselected, based on admissions entity selected on dashboard homepage. 

Admissions entity

IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. 

Programme

Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. 

Applicant category

  • All

  • E

  • H

  • O

  • HCI

Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like.

Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target.

HCI = Home Channel Islands.

Mode of study

  • All

  • Full-time

  • Other

  • Visiting


Application cycle type

  • All

  • Deferred from previous year

  • Standard

Defaults to ‘all’.

Admission route

  • All

  • Clearing

  • Main scheme

  • RPA

Main scheme - describes any application that comes in before UCAS Extra starts. 

RPA - a ‘record of prior acceptance’ describes students haven’t applied via UCAS. We notify UCAS and the student immediately shows as UF on our systems.

Application source

  • All

  • HEP

  • IPC

  • KICL

  • YORK


Split by Home/Overseas

Yes

No


Choose a Date

Specify a different date in the application cycle to view data (for example, you can specify "03/10" if you wish to view current cycle data as at 3rd October 2019 (equivalent for previous cycles). Please note that when selecting a future date (for which data cannot be available) the workbook will instead show the latest data.

For Previous Cycles Show

Choose to view the "End of Cycle" position - for previous cycles - rather than the equivalent position.

Show faculty


Show Admissions Entity


Show programme


Academic year of entry



Remember to check the text summary of the filters you have selected.

...

Anchor
DataTermUpdates
DataTermUpdates

Application Data Terms and Definitions

Panel
titleRecent changes to definitions

Following a review, some marginal changes to the some metric category definitions (e.g. 'Applications', 'Withdrawn') were agreed between SRA and BIU. 
These changes, documented below, make the definitions more consistent and easy to understand. They also enforce mutually exclusivity for some metrics (e.g. on any given date an application can be withdrawn, or rejected, or declined - but not be two or more of these at the same time).  The changes have been applied retrospectively to completed cycles in addition to the current application cycle, allowing direct comparison between cycles.


These definitions changes, although relatively minor, do intentionally alter historic reporting, and therefore caution should be taken when comparing the currently published data with any previously downloaded data sets that were compiled using the old definitions. 

For the avoidance of doubt, the newly updated data set (and definitions) should always be used in preference to previous extracts.


Term

Change to the Definition

Applications

The old definition of application excluded anyone who had a status of RPL (Replaced) the new definition does not exclude these students. As the majority of the other fields in the Applications data set (e.g. Offers) is based on the application population this will have a knock-on affect on most other fields.


Conditional Declines

The definition of conditional decline has been expanded to include those applicants who had a conditional decision / response (C, CF or CI) and who had chosen to go to another institution, as well as those with a CD decision/response.

In addition the definition of Declined students has been changed such that a student who is both withdrawn and declined only counts as withdrawn (i.e. these are now mutually exclusive and withdrawn take precedence).


Unconditional Declines

The definition of unconditional decline has been expanded to include those applicants who had a unconditional decision / response (U, UF orUI) and who had chosen to go to another institution, as well as those with a UD decision/response.

In addition the definition of Declined students has been changed such that a student who is both withdrawn and declined only counts as withdrawn (i.e. these are now mutually exclusive and withdrawn take precedence).

Decision Pending



The definition of decision pending has been broadened slightly with the only stipulation now being that the applicant must have a status like A and a null IDRC code.

Rejections



The definition of rejections has been changed to include those students who have accepted a different course at York (previously they would have been excluded). 

In addition the definition of Rejected students has been changed such that a student who is both withdrawn and rejected only counts as withdrawn (i.e. these are now mutually exclusive and withdrawn take precedence).

.

...