This page explains how to use the Application Tracking tool, which contains daily updated data about Applications made to the University of York since 2011/12.Anchor top top
Contents:
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Overview
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The Application Tracking workbook contains data about applications, offers and acceptances for:
- the current application cycle (data is refreshed daily overnight to show the close of business position for the previous day)
- completed application cycles (when compared with the current cycle, data for the equivalent date is shown; otherwise the end of cycle position is shown)
The workbook replaces a number of previously published workbooks and spreadsheets:
- Application Analysis (workbook showing Applications - current season)
- UG applications and offers by programme, current season (weekly updated spreadsheet showing UG Applications)
- PG applications by programme, current season (weekly updated spreadsheet showing PGT/PGR Applications)
- Application Overview (workbook showing Applications - complete seasons)
- UG applications by programme, end of season (spreadsheet showing final UG Applications position)
- PG applications by programme, end of season (spreadsheet showing final PGT/PGR Applications position)
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Data Terms contained in this Workbook
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Changing the characteristic allows the direct comparison of the number and percentage of applicants attributable to each value within the selected characteristic.
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Change Log:
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21 Jan 2014 - version 3.10
Key changes:
- Addition of "by Characteristic" view
- Minor aesthetic changes to conform to BIU design standards
09 Jan 2014 - version 3.6
Key changes:
- Reinstatement of Application Overview table
- Redesign to conform to BIU Design Standards and addition of help links
- Change of "arbitrary date" selector to static "final position" (end-cycle)
- Addition of links to guidance notes on BIU wiki
20 Nov 2014 - version 3.5
Key changes:
- Extra Domicile views (showing History).
- Enhanced sparklines and more readable "daily trend" data
- (Display of all programmes, even those with zero applications)
- (Breakdown of PG by Qual Aim and also separation by PGCE)
- (Addition of demographic breakdown tbc)
14 Nov 2014 - version 3.4
Key changes:
- Combined Domicile views to a single tab; updated sparklines view.
12 Nov 2014 - version 3.3
Key changes:
- Displayed Departments by Depts, IDC & Admission Entities throughout
- Added 'Distance Learning' option to Mode of Study
- Combined UG by progr summary (and detail) tabs and replicated for PG
- Various minor aesthetic changes
10 Nov 2014 - version 3.2
Key changes:
- Dashboard showing departmental sparklines (compared to 3 year average)
05 Nov 2014 - version 3.1
Key changes:
- Improved response time (loading tabs)
- Set default value for views to show position as of COB on previous day
03 Oct 2014 - version 2.10
Key changes:
- Fixed BOXI report replacement (different York route codes were appearing in the same UCAS code groupings)
- Split offers by C offers and U offers
- Separated withdrawals into withdrawals-pre-offer and withdrawals-post-offer
- Demographic information now available for all students (was previously unavailable from week 33 in 2013/4)
- Corrected data error noted in "By Department" tab where data was being aggregated for each day in application cycle rather than showing position a final day in date range selected.
- Added "AdmissionRoute" field/filter showing: "Main Cycle", "Clearing", "Adjustment", "RPA"
- Improved display filters and removed colour coding in By Department View
- Added Rejections (at outset / after offer conditions not met), declines and withdrawals to tabular views. Also added pending and the % difference
- Added a weekly dashboard for departments to use (this could potentially be published to a separate workbook so that departments would not view the other tabs)
- Added replica of DM's Boxi reports (sent to SMG)
10 Sep 2014 - version 2.0
Key changes:
1. Consolidated the following reports:
- Applicant Tracking (Tableau)
- Applicant Overview (Tableau)
- PG Applications & UG Applications (Business Objects)
- Additional reports used by DM to report to SMG
2. Correction of source data to "fill-in" gaps where snapshot did not take place
3. Separation of applications into: "standard" (current cycle), "deferred" and "in-cycle"
4. Addition of multiple filters/grouping options