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Winter Building Closure December 2024- January 2025

Info

Please read this carefully as it states our position regarding energy saving and building operations over the winter period from Saturday 14th December to Sunday 5th January inclusive.

The University's goal in this period is to minimise energy consumption by closing down working spaces where this is operationally possible and providing alternative working spaces for those who usually need those spaces.  In the Environment building we have a range of users and needs so instead of closing the building completely we have agreed on the following flexible arrangements for the space.

All E&G staff and PhD students

From Saturday 14th December 2024 until Sunday 5th January 2025 inclusive, we would strongly encourage all of you to work from home or from one of the office hubs being set up across campus (details of these will be released by the University shortly). You are also welcome to book space in SEI if available. Please send an email to sei-admin-manager@york.ac.uk if you would like to do this.

In addition to this, we would ask all of you to turn off your PCs and any other electrical equipment in your offices and turn your radiator controls to frostguard (*) when your office is empty.

PS Staff (admin)

For staff in the Student Services or General Admin teams, your normal work space in Chemistry will be available, and we can make further space elsewhere in Chemistry available too.

For other PS staff who normally work in ENV/035, you can either work remotely, take advantage of other space offered around campus, or we can look at finding you space in Chemistry too. Please contact Lucy if you would like to explore the latter, and make sure to talk to your line manager about these arrangements.

Laboratories - E&G, SEI and BioArCh

Staff and students requiring lab access (UG project students by special arrangement with the technical staff - email environment-technicians@york.ac.uk) - laboratories will be open (heated and ventilated) as per the details below.

SEI staff and students

The SEI area will be heated throughout the periods marked - E&G staff and PhD students who would like to work in that area can do so using the SEI booking system for the duration of the Winter closure period. Please send an email to sei-admin-manager@york.ac.uk if you would like to take up SEI's offer.

BioArCh

Please speak to Elizabeth - elizabeth.marshall@york.ac.uk to clarify any local arrangements

Building access schedule

Google Sheets version

image-20241121-162745.png

Working Hours - General Information

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  • The Environment Building is accessible 24 hours per day, 7 days per week, but there are restrictions on how and when you can use the building.

  • The restrictions are in place to ensure your health and safety as well as to maintain the security of the building.

  • Procedures and restrictions are detailed below.

Office wing working hours

Info

  • Normal working hours are classed as 0830-1730 Monday to Friday for all users of the building.

  • Automatic doors to the building unlock at 0830 and lock again at 1730 Monday to Friday.

  • Doors are locked all of the time throughout Saturday and Sunday

  • Undergraduate students are only permitted in the building between 0830 and 1730 (or 1800 if they are attending a lecture).

  • Earliest allowed start time for staff and PGR/PGT students is 0600 and latest end time is 2200 (Monday to Friday) and these are classed as out of hours as per the above normal hours statement.

  • Weekends are classed as out of hours at all times. The building should only be used between 0900 and 1700 at weekends.

  • When working out of hours you are required to do the following

    • obtain an alarm code from Dave Hay

    • read and understand the alarm operating instructions

    • sign in on the whiteboard in the foyer, including your name and the number of the office you are using

    • Remember to sign out when you leave the building and set the alarms if you are the last to leave

  • You should install and use the SafeZone app on mobile devices.

Laboratory working hours

Info

  • Normal working hours are classed as 0830-1700 Monday to Friday

  • Earliest start time is 0700 and latest end time is 2200 (Monday to Friday) and these are classed as out of hours.

  • Weekends are classed as out of hours at all times, though the laboratories should only be used between 0900 and 1700 at weekends.

  • When working out of hours you are required to sign in on the whiteboard in the foyer. You are required to provide your name and the number of the laboratory you are using.

  • You should install and use the SafeZone app on mobile devices.

  • In addition, you can only work in laboratories out of hours if you are a member of staff or research graduate and you have completed a specific out of hours risk assessment with the Departmental Safety Adviser, Dave Hay.

  • Please see here for risk assessment and permission procedure (staff and PhD students only)

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titleOffice wing working hours
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  • Normal working hours are classed as 0830-1730 Monday to Friday for all users of the building.

  • Automatic doors to the building unlock at 0830 and lock again at 1730 Monday to Friday.

  • Doors are locked all of the time throughout Saturday and Sunday

  • Undergraduate students are only permitted in the building between 0830 and 1730 (or 1800 if they are attending a lecture).

  • Earliest allowed start time for staff and PGR/PGT students is 0600 and latest end time is 2200 (Monday to Friday) and these are classed as out of hours as per the above normal hours statement.

  • Weekends are classed as out of hours at all times. The building should only be used between 0900 and 1700 at weekends.

  • When working out of hours you are required to do the following

    • obtain an alarm code from Dave Hay

    • read and understand the alarm operating instructions

    • sign in on the whiteboard in the foyer, including your name and the number of the office you are using

    • Remember to sign out when you leave the building and set the alarms if you are the last to leave

  • You should install and use the SafeZone app on mobile devices.

titleBGColor#d2e1a9
title

Laboratory working hours

Note

  • Normal working hours are classed as 0830-1700 Monday to Friday

  • Earliest start time is 0700 and latest end time is 2200 (Monday to Friday) and these are classed as out of hours.

  • Weekends are classed as out of hours at all times, though the laboratories should only be used between 0900 and 1700 at weekends.

  • When working out of hours you are required to sign in on the whiteboard in the foyer. You are required to provide your name and the number of the laboratory you are using.

  • You should install and use the SafeZone app on mobile devices.

  • In addition, you can only work in laboratories out of hours if you are a member of staff or research graduate and you have completed a specific out of hours risk assessment with the Departmental Safety Adviser, Dave Hay.

  • Please see here for risk assessment and permission procedure (staff and PhD students only)