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Introduction
Introduction

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titleWho this guide is for

This user guide is for academic and support staff who are involved in making decisions about a department’s direction and therefore have access to the application dashboard.

The Applications Dashboard replaces the weekly UG and PG application statistics snapshot. The information displayed by the application dashboard is updated nightly.

Assumed knowledge
Please note that within the reports, a ‘blank’ signifies zero, rather than an absence of information.

Related documentsinformation things side by side
Please contact your Faculty Marketing Manager for access to your departmental overview document and marketing plan.

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titleTable of contents

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Panel
titleCurrent cycle applications, offers and acceptances - UG

  • Who this guide is for

  • 51448671
    • Using the workbooks:

  • Application Summary (current cycle) - UG
  • Application Summary (current cycle) - PG
  • Application Summary (current cycle) - IPC
  • Current Cycle Analysis
  • 51448671
  • Data Terms contained in this Workbook

    • ...

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    With this report you will then be able to:

    • View the department’s current position (UG, PG and IPC applications and offers) and compare it to previous years
    • Compare current and historic number for programmes within an admissions entity
    • Analyse the data using different dimensions

    Please note that in Tableau, you can only open one tab from one application at a time. If you need to compare data in different side by side, simply open up multiple versions of the dashboard (you can do this by right-clicking on your browser tab and selecting "duplicate").


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    Contents
    Contents

    Panel
    titleTable of contents

    • Anchor
      Access
      Access

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    Current Cycle - UG
    Current Cycle - UG


    Panel
    titleCurrent cycle applications, offers and acceptances - UG

    What does the default view show?

    This tab replaces the MI Gateway report ‘UG applications and offers by programme, current season’. 

    Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show on the UG and PG tabs. 


    How to use the filters


    Filter

    Watch out for

    Faculty

    • All

    • Arts/Hums

    • Sciences

    • Social Sciences

    Faculty is preselected, based on admissions entity selected on dashboard homepage. 

    Admissions entity

    IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. 

    Programme

    Note that there may be courses listed here that look live (as they have exiting students on them), but they are not live in terms of taking new applications. 

    Applicant category

    • All

    • E

    • H

    • O

    • HCI

    Prior to 2018/19 cycle, applicant category was not split by H and E, so if you are running a comparison with years previous to 2018/9, be aware you are not comparing like for like.

    Please note that you will need to combine H and EU to see where you are placed in relation to your UGH target.

    HCI = Home Channel Islands.

    Mode of study

    • All

    • Full-time

    • Other

    • Visiting


    Application cycle type

    • All

    • Deferred from previous year

    • Standard

    Defaults to ‘all’.

    Admission route

    • All

    • Clearing

    • Main scheme

    • RPA

    Main scheme - describes any application that comes in before UCAS Extra starts. 

    RPA - a ‘record of prior acceptance’ describes students haven’t applied via UCAS. We notify UCAS and the student immediately shows as UF on our systems.

    Application source

    • All

    • HEP

    • IPC

    • KICL

    • YORK


    Split by Home/Overseas

    Yes

    No


    Select data currency

    Current position

    End of cycle position

    Position as of date


    Choose snapshot date


    Show faculty


    Show Admissions Entity


    Show programme


    Academic year of entry



    Remember to check the text summary of the filters you have selected.

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    Panel
    titleCurrent cycle applications, offers and acceptances - PGT and PGR


    What does the default view show?


    This tab replaces the MI Gateway report ‘PG applications and offers by programme, current season’. 

    Please note that the University of York handles admissions for English language pre sessionals and therefore these figures show on the UG and PG tabs. 

    • How to use the filters

    Filter

    Watch out for

    Applicant category

    • All

    • E

    • H

    • O

    Please note that you will need to combine H and E to see where you are placed in relation to your PGTH and PGRH target.

    Mode of study

    • All

    • Distance

    • Full-time

    • Part-time

    • Visiting

    Default excludes visiting students.

    Faculty

    • All

    • Arts/Hums

    • Sciences

    • Social Sciences

    Faculty preselected, based on admissions entity selected on dashboard homepage. 

    Admissions entity

    IPC doesn’t feature in the admissions entity list. For IPC information, please see the relevant tab. 

    Programme


    Application cycle type

    • All

    • Deferred from previous year

    • In-year (PG only)

    • Standard

    Note that postgraduates can’t make a deferred application but we can defer them after they apply.

    Admission route

    • All

    • Null

    • Adjustment

    • Clearing

    • Main scheme

    • RPA

    Please note that Clearing, Adjustment and RPA show as admissions routes here because of PGCE and MA Social Work. Default is Main Scheme.

    Application source

    • All

    • HEP

    • IPC

    • KICL

    • YORK


    Split by Home/Overseas

    Yes

    No


    Select data currency

    Current position

    End of cycle position

    Position as of date


    Choose snapshot date


    Show faculty


    Show admissions entity


    Show programme


    Academic year of entry



    Remember to check the summary of the filters you have selected (text and screenshot)

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    Panel
    titleCurrent cycle applications, offers and acceptances - IPC


    What does the default view show?


    This tab replaces the MI Gateway report ‘Applications and offers by programme, current season’. 

    Remember to select IPC as the admissions entity on the dashboard home page to view this tab.

    The default view shows progression (i.e. those who came from an IPC route. 

    Please note that English language pre sessionals are on the UG (tab 1a) and PG (tab 1a) tabs as York, rather than Kaplan handle the admissions for these courses.


    How to use the filters


    Filter

    Watch out for

    Faculty

    • All

    • Arts/Hums

    • Sciences

    • Social Sciences


    Admissions entity


    Programme


    Level of study

    • All

    • PGT

    • UG


    Applicant category

    • All

    • O


    Mode of study

    • All

    • Full-time


    Application cycle type

    • All

    • Deferred

    • Standard


    Application source

    • All

    • HEP

    • IPC

    • KICL

    • YORK


    Admission route

    • All


    • Main Scheme


    Split by Home/Overseas

    • Yes

    • No


    Select data currency

    Current position

    End of cycle position

    Position as of date


    Choose snapshot date


    Show faculty


    Show department


    Show programme


    Academic year of entry



    Remember to check the summary of the filters you have selected (text and screenshot)

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    Panel
    titleCurrent cycle overview charts - application analysis


    What does the default view show?


    This tab replaces the table tab on ‘Application Overview’ on the MI Gateway.


    How to use the filters


    Filter

    Watch out for

    Admissions entity


    Programme

    Select multiple programmes to compare.

    Change date window

    Select the length of period

    Stage

    • Applications

    • Offers

    • Live offers

    • Unconditional firm



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    Panel
    titleOverview of completed cycles - UG, PGT and PGR

    This tab replaces ‘Application Overview’ on the MI gateway. Please note that some elements (line chart, year-on-year summary and comparison summary box) are new. 


    How to use the filters


    Filter

    Watch out for

    Faculty


    Admissions entity


    Programme


    Show admissions entity


    Show programme

    • Yes

    • No


    Mode of study

    • All

    • Distance

    • Full-time

    • Other

    • Part-time

    • Visiting

    Visiting excluded from default option.

    Academic year of entry


    Applicant category

    • All

    • Null

    • E & H

    • HCI & O


    HCI - Home Channel Islands.

    Application cycle type

    • All

    • Deferred

    • In-year (PG only)

    • Standard


    Display version

    • Table

    • Chart

    • Both


    Choose measure

    Line measure

    • Firm Accepts

    • % offers accepted (default)

    • Applications per Mainscheme UF

    • Offers per Mainscheme UF

    • Registered Year 1

    • Mainscheme UF

    • Firm proportion of conditional offers

    • % apps receiving offers

    • Offers

    • Applications

    • UF% of Offers

    NB select this dropdown in the middle of the page.

    Registered year 0 refers to students coming in on an extended degree or foundation course. 


    Remember to check the summary of the filters you have selected (text and screenshot)

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