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All purchases of goods and services, unless purchased using a departmental credit card, should be accompanied by a purchase order (PO). Please ensure that once quotes are received and/or, an order is placed, that you email fill the Finance team relevant form to request a purchase order. This is a University finance requirement and may result in invoices being rejected and returned in future, if no purchase order exists.

The details required by the Finance team, in order to raise the purchase order are:

Provided that the request is less or equivalent to 5K in GBP, you can request a PO to Environment or  SEIY by filling the PO requests form:

• Environment use this PO request Form
• SEIY use this PO request Form

Please ensure you provide as much information as possible to ensure that your request is processed as efficiently as possible.

Once a purchase order has been raised and authorised, you will be informed of the PO number which you will need to give to the supplier to ask that this is stated on their invoice/s.

For one-off purchases (eg. a single purchase per annum), paying suppliers can be made either via the usual purchase order/invoice process or, via the department GPC card (should the supplier have facilities by which to receive payment in this way).

 Once the requisition has been approved and the PO number has been created, this will be sent to you via email. 

It's very important to make the supplier aware and to have the PO number printed on the Invoice.

If you required more info please go to Finance Tip Of the Week related to Purchase orders.