UG Handbook - Attendance

You should attend all scheduled teaching sessions that we set for you, either in person or online, and use the student Check-In system. Regular attendance is vital to your progression through your degree programme and will help you become a well-rounded learner capable of achieving your full academic potential.

University Regulations state that you should be present at any time at which teaching or other academic engagements have been arranged for your programme (including Saturdays). 


If you are ill during teaching weeks, please notify the University via your e:Vision account (in the "Your Support" section). You can self-certify for a maximum of ten days in any one academic year, with a maximum of seven days for any one period of illness.

An absence of more than seven days, but no longer than four weeks, can be approved by your Chair of the Board of Studies which is currently Sally Quinn. Any longer absence during a semester which will be counted towards completion of your degree programme requires the approval of the Special Cases. See the information on taking a Leave of Absence.

If you stop attending scheduled teaching sessions without saying you are withdrawing and do not respond to our efforts to make contact with you within a specified time-scale, the Board of Studies will assume that you have withdrawn from your studies.

If you are going to be absent from a session that isn't illness related, you should should e-mail in advance to   Failure to attend a compulsory session (practical, tutorial or advanced module seminar) will be reported to you and your supervisor on an "Early Warning Report" (see below).  

Should you experience difficulty in completing your academic work, it is important that you talk to your supervisor at an early stage.  Your supervisor will try to help you to put matters right.

Early Warning Reports (EWRs)

Failure to attend compulsory sessions will lead to the issuing of an EWR.  In addition, there is an expectation that all formative assessments will also be completed. Some formative assessments have been designated as being particularly important and failure to complete one of these will also lead to the issuing of an EWR. It will be made clear, for each module, which formative assessments are designated as being important in this regard.

EWRs will also be issued to those students who fail to complete the required quota of nine hours per academic year of participation hours in year 1 and 2.

Receiving an EWR is a potentially serious matter. If you accrue three or more EWRs in a given semester then you will need to discuss the matter with your supervisor. It may also prove necessary to inform the Board of Studies of the situation, especially if other EWRs are issued during the course of your studies. If this arises then the Board will consider your overall pattern of performance and may then issue a formal written warning. In the most extreme cases, failure to address the concerns raised by the EWRs may lead to the Department recommending that you be withdrawn.

It is important to realise that all EWRs that are issued to you are included in your file. These may influence the kind of reference you receive when you wish to engage in voluntary work, paid employment, or future study. It is not uncommon for employers to ask about attendance and the ability to meet deadlines. 

To contact the Student Documentation maintainers please email (use your University of York email address).