The Internal Funding Team will notify you via email when you are awarded internal funding. The email will set out the available budget, project dates, and any terms and conditions around spend.
You will need a workorder from the Internal Funding Team to be able to spend the funding. Workorders are 8 characters long and all income and expenditure related to your project will go onto this code. This includes salaries, travel, and consumables.
Your Responsibilities:
It is your responsibility as PI (Principal Investigator) to:
- Spend the funding in line with University Financial Regulations. This includes:
- Stay within the budget you have been assigned
- Spend only within the project dates
- Check your workorder regularly to ensure that transactions are correctly recorded, liaising with finance support as needed
- Claim expenses within good time (within 3 months of the expenditure or before the project end date)
- Get approval from the Internal Funding Team for any project changes using the change request form.
If you overspend, spend funding outside of the project dates, or put ineligible costs onto the workorder, the Department has to cover these costs. This means there is less money for everything else!
As PI, you are expected to liaise with the Department about these issues.