Flight - Buses - Hotels
You can book you travel through Selective or NYS via their website or by emailing them:
- uoy@selective-travel.co.uk for Selective
- corporateTravel@nysgroup.com for International travel with NYS
- uktravel@nysgroup.com for UK travel with NYS.
Please state your full itinerary and all you need to book in one go as if you book air and hotel together, for example, the University will only pay the fee for one item.
If you have an invited speaker/guest please book the travel for them (SEI staff can ask Trudy to book it for them) as this is a better way to manage your money.
Once you are happy with your booking please give them the below info:
Title -
1st name –
Middle name(s) –
Surname –
DOB/Nationality –
Email address for the traveller(s) –
Department Name -
Workorder number -
Trip reason (to choose from the below depending on Workorder number) -
(1) Business trip- University Funded
(2) Business Trip- ERDF Funded
(3) Research Trip- EPSRC Funded
(4) Research Trip- Other Funding Body
(5) Part business / part vacation
(6) External Examiner
(7) Invited Speaker
Keep hold of the quote and confirmation as I will ask to confirm the invoice before sending it out for payment.
Train tickets:
If the journey is particularly difficult I suggest to ask the supplier to book it for you (follow the above instructions) otherwise you can book your own train ticket via the NYS or Selective online portal and collect it on campus free of charge.
The ticket(s) can either be printed for free in person at the Information Centre, Heslington Hall or in Electronic Engineering Department - or at the station as ticket on departure at a cost of £2.50.
Car Hire:
The University preferred supplier is Enterprise
All staff who drive on university business must first register as an Authorised Driver. If you need to hire a vehicle and will be driving it yourself, please complete and submit the Authorised Driver form and DVLA licence summary on the University’s Health, Safety and Security website.
You will need to request a purchase order for vehicle hire before attempting to book via the B2B system. Please allow at least one working day to turn this around.
If you don't have the log in please contact your Travel Rep (info below) and they will generate the log in for you.
Environment & Geography Dave Hay dave.hay@york.ac.uk
SEI Emma Holland sei-admin-manager@york.ac.uk
SEI-Y - Booking with Trudy:
If you ask Trudy to book your travel please think about the whole trip. For example if you have a flight to book from Manchester airport and the hotel in San Francisco you will request the flight and the hotel BUT please think about how you would get to the airport and back. Would you do it by train, taxi or personal car? Please think about all the elements of the trip so we can organise it properly.
For more information and the University's full travel and expenses policy, see the FAQ.