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How to engage a casual worker

1. Email Lucy at environment-hr@york.ac.uk well in advance with the following details:

• The dates of the booking
• The hours of the booking - if these are not specified, hours per week
• The name of the casual worker(s) you would like to engage
• The workorder for the booking
• The rate of pay (note that holiday pay is automatically added at 12.07% on top of this cost). Please see the casual oncosts spreadsheet for a more accurate calculation.

2. Check with Lucy at environment-hr@york.ac.uk that the individual is registered on Dashboard (the system used for engaging and paying casual workers and GTAs). If they are not, send them the instructions to register as a casual worker.

3. Marcy/ Lucy will approve timesheets for casual workers at the end of the month (see the Payroll webpage for the casual cut off dates). If there is any issue or changes to the expected amount of work for that week, please email Lucy at environment-hr@york.ac.uk to let her know so she can process the timesheet correctly.

• Casual workers can only be engaged for up to 12 weeks.
• Unregistered workers must register in Dashboard and present their right to work documents to HR.
• All work must be booked in advance. If your worker is not registered and booked before the work is scheduled to take place then they cannot perform the work.

Need further help?

Contact the Casual Worker Team : for issues with Dashboard/timesheets

casual-workers@york.ac.uk | 01904 32 6389

Contact the Non-Salaried Payroll Team: for issues with pay and payslips

non-salaried-payroll@york.ac.uk | 01904 326627