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Projects with no income coming to York do not need to go through Worktribe approvals. However, you need to ensure that you have followed the usual process for Ethics approvals. We advise adding no income projects to PURE, so that there is a record of them.
How to Cost Research
We recommend Research Support can do the Worktribe costing for you, and also advise on cost eligibility and suitability. You are welcome to do your own costings if you want to try different scenarios, but there are situations when Research Support will need have to do it them for you, e.g. when the eligible costs don't match the default funder template or when the funder requires day rates. Either way, we will check cost eligibility and suitability. The lead on the project will need to complete the Ethics, Risk and Split tabs on Worktribe, and submit for approvals.
Top Tips for Costings:
- Research costings and what to consider when looking for grants (Feb 2023) - slides covering how research funding works in the UK and how we cost research
- Use the Worktribe Support Wiki
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Top Tips for Costings:
- if you're not sure how to do costings on Worktribe
- Match the Worktribe cost headings to the funder guidance. For instance, UKRI don't use the 'Consumables' heading and consumables are classed as 'Other Directly Incurred' costs. Putting costs in the right place makes them easier to input into the funder portal and the project finances easier to manage if the grant is awarded
- Choose feasible project dates. Sometimes funders will say when they want projects to start, but if you have flexibility allow time for both the review period and any recruitment for the project. It's not unusual for outcomes from UKRI research applications to take 6 months, and recruitment usually takes at least 2 months
- Consider costing for impact activities. It's easier to budget for them now rather than try to find funding retrospectively
- When sending costs to collaborators, make clear whether or not your costs have been approved by the University. Download the budget from Worktribe rather than typing it into an email.
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All competitive funding applications worth >£20k - where the Principal Investigator (PI) is in Environment & Geography - need to undergo Departmental Peer Review. This should be completed before the internal deadline, and proof of review uploaded to the Documents tab on Worktribe. Research Support can do lay review of applications when that would be helpful.
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Tips for Applications:
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