What can be claimed as expenses?
...
A proper receipt should show the supplier address and/or name, the breakdown of items items (plus VAT breakdown if applicable), the date of transaction, VAT registration number (if applicable) and the total amount due.
Note a credit card slip is not a receipt. Handwritten receipts are permitted from a supplier if a printed one is not available; they should be on headed or stamped paper clearly stating the supplier details, date of transaction and list the details of the items purchased.
If a proper receipt is not available, a line on a credit card statement is acceptable as long as the expenditure is clearly identifiable
How soon after the trip do claim forms need to be submitted?
...
No. If you have to book a conference please email your Finance Officer to Environment-finance@york.ac.uk OR sei-finance@york.ac.uk as they can pay for you with the Departmental Credit card.
...
Please always follow our Departmental instructions found here.
For any queries which are not covered by our FAQs, please email Environment or SEIY finance inbox and I will be more than happy to help. If you have a question on Purchase Cards, Fees Invoices or Cash Advances then please contact us via the usual finance email addresses.
...