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- Hotel and other rates: inflation applied, aligned with Russell Group University. E.g. London £165 hotel, rest of UK £120 (including breakfast) See Appendix A for details.
- Will be able to claim flight seat reservations when travelling in groups only, and toiletries and laundry if trips over 7 days.
- No gifts to family and friends allowed (HMRC rule change) if staying with them instead of booking a hotel
- One alcoholic drink only with evening meal within the price limit of subsistence rate,
- Enforcing claim within 3 month rule.
- Budget holder approval for claims
- First class rail travel: new policy specific on when first class is allowed with no discretion. Note research funders don’t allow first class travel.
- Compensation payments for rail delays can be kept by the traveler.
- Professional subscriptions will be reimbursed if they meet both criteria.
- Compliance - consistent across University
It has become compulsory for Staff and PhD Student to undertake the Online training course for Travel and Expenses Policy for Staff and PhD we have a google doc : If you have trouble with the link please contact hr-systems-info@york.ac.uk who can set this up for you in LMS.
I hope this helps but if you have any queries please email me Environment-finance@york.ac.uk OR sei-finance@york.ac.uk and I will be more than happy to help.