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The table below outlines our Departmental Peer Review requirements. Other factors may affect the peer review appropriate for a proposal, such as outline bids which do not require in-depth scientific detail. Please consult the Chair of Departmental Research Committee (DRC) if you feel that peer review should not be required for your research bid.
Departmental Peer Review Requirements | |||
Non-competitive bid | Not required | ||
PI or York Lead is in another York department | Not required (review to be carried out by lead department as required) | ||
PI is at an external institution | Not required (review to be carried out by lead institution) If a York Lead based in the Department is writing large parts of the application, such as leading a work package, then peer review can be requested | ||
PI is within the Department | Experience of successful proposal writing | ||
Little experience | Extensive experience | ||
Application value | < £20k | Recommended | Not required |
| ≥ £20k - £200k | Minimum 2 reviewers | Minimum 1 reviewer | |
| > £200k | Minimum 2 reviewers | ||
How does the process work?
Core Department | SEI-Y | |
Getting Started | Check the Departmental Peer Review Requirements table (above) to see whether you need to undergo peer review. If you need peer review, you should contact colleagues and agree a schedule that suits the workloads of both yourself and the reviewers. Research Support are happy to help arrange reviewers and answer any queries (environment-research@york.ac.uk). If you are struggling to find suitable peer reviewers, consider using the Science Faculty Peer Review College. We encourage you to allow at least 10 working days for peer review to take place. The proposal doesn’t need to be in its final form when it is sent out for review. Please inform Research Support who your reviewers will be. We track this to ensure an even workload across the Department. | SEI-Y staff should follow the Core Department Peer Review process and ‘Getting Started' advice with the following exception: The peer review process will automatically begin when an SEI-York PI / York-Lead completes an SEI Project Concept Note (PCN) in PMEC, identifying your proposed peer reviewers for SEI York Centre Director (CD) review and approval. This should ideally be done at least 20 working days before the funder’s deadline. |
Peer Review Process | The PI should send the peer reviewer(s):
Peer reviewers should provide comments on a Word document or Google Doc of the proposal. When peer review is complete, you need to upload the document(s) to the Documents tab on Worktribe as proof that the review has taken place. This allows the Head of Department and SEI-Y Centre Director to review the document(s) before giving bid approval. | |
Who can do peer review? |
Ideally, at least one reviewer should have a track record of obtaining grants from the funder. Less experienced members of staff are encouraged to review proposals as part of their career development and to spread good practice. For a peer review requiring two reviewers, one of the reviewers could be a grade 6 member of staff. | |
Faculty Peer Review College | If you are struggling to find an appropriate peer reviewer for your research area you can request a review by an academic within the Science Faculty Peer Review College. Please speak to Research Support if you would like to utilise this option. | |
Tips and Advice
Funders sometimes provide forms for reviewers (e.g. NERC reviewer forms and guidance notes) that you can share to guide peer reviewers.
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