HOW TO GET YOUR EXPENSES AUTHORISED AND PAID:
- Download the expense form from this website Google Disk. Complete it and leave save it an Excel format.
- If it is your first time claiming expenses, complete a Bank Details Form. If you are a student don't fill in the form, instead, submit your bank details HERE.
- Follow the below instructions on "HOW TO FILL OUT THE FORM" and check the policy to ensure your expenses are eligible to be reimbursed.
- Createa PDF or WORD file of all supporting receipts. Ensure the entire receipt is visible and numbered.
- Send the form along with the receipts file to your authoriser (the budget holder for the grant) for expense authorisation; cc Finance E&G inbox or SEIY inbox.
If you're uncertain about who the budget holder is, please refer to column C. - Once approved, Finance will start processing your claim. Please anticipate possible additional inquiries and respond promptly when required.
- Please be aware that in the case of multiple expense claims, each one must be submitted in its own, separate email thread.
It is important to note that expense forms must reach the Accounts Payable (AP) team, within three months from the date of the incurred expense. Therefore, please ensure to submit your authorised claim to the Finance team as soon as possible.
However, if you are travelling the countdown starts from the day you return. For example, if you bought a ticket in February, traveled, and returned in June, you still have a 3-month window starting from June to request reimbursement for the costs. Reimbursement will not be processed before the completion of your trip.
HOW TO FILL OUT THE FORM:
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