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THINGS TO CONSIDER:

1. Full regulation can be accessed here HERE (click on "How to apply for overseas travel cash advance") or refer to the summary below.
2. Cash advance forms can be downloaded from Google Disk. 
3. Personal safety: University travel insurance only covers up to £1,000 in cash. If you require a higher limit for a specific trip (e.g. in some African countries payment can be by cash only) please contact the insurance team via insurance-enquiries@york.ac.uk. The limit increase should also be documented in your travel risk assessment including security measures you will take when you are carrying cash. This is the reason why we recommend keeping cash to a minimum and paying advances into your bank account instead so you can draw this out in smaller amounts or pay for business items using your bank card. We recognise that this will incur some charges, but these will be covered by the advance. We also understand this is not always possible ( remote locations) so please be safe.

CASH ADVANCE RULES:

1. Applied only to overseas travel.
2. Cost you foreseen is at least £250 or more.
3. You must make an estimate of the costs to be able to apply for the cash advance.
4. You must book the main accommodation and travel from and to UK with our preferred suppliers. 
5. Can be used for the internal travel if remote location for example or for subsistence, taxes and the usual items you would claim on expense claims.
6. The cash will be paid into your UK bank account - you can draw this out in smaller amounts or pay for business items using your bank card. We recognise that this will incur some charges, but these will be covered by the advance.
7. We do not provide foreign currency or cash.
8. You will need to account for expenditure against your advance when you return, so keep receipts for all expenditure incurred.
9. The advance must not be used for any personal expenditure.
10. You need to give a minimum of seven days notice (preferably longer) before your trip, so that we can make payment into your bank account.
11. Please consider your personal safety when transacting overseas and drawing cash out. We recommend keeping cash to a minimum. University travel insurance only covers up to £1,000 in cash. If you require a higher limit for a specific trip, contact the insurance team via insurance-enquiries@york.ac.uk. The limit increase should be documented in your travel risk assessment, including security measures you will take when carrying cash.
12. Our insurers (via +44 (0)1243 621556) can arrange for an emergency cash advance to replace cash which has been lost or stolen overseas. Any emergency funds provided will be deducted from any subsequent claim, or must be refunded to the University.
13. We need a minimum of 5 working days to be able to process and pay on your bank account, if you required currency please allow more time.

HOW TO COMPLETE THE FORM:

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